UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

 

Proxy Statement Pursuant to Section 14(a) of the Securities

Exchange Act of 1934 (Amendment No. )

 

Filed by the Registrantx

 

Filed by a Party other than the Registrant¨

 

Check the appropriate box:

 

¨xPreliminary Proxy Statement

¨Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

x¨Definitive Proxy Statement

¨Definitive Additional Materials

¨Soliciting Material Pursuant to §240.14a-12

 

FIRST DEFIANCE FINANCIAL CORP.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

FIRST DEFIANCE FINANCIAL CORP.

(Name of Registrant as Specified In Its Charter)

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

to be held on

April 22, 2014

and

PROXY STATEMENT

601 Clinton Street

Defiance, Ohio 43512

(419) 782-5015

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD ON APRIL 22, 2014

to be held on

 

May 9, 2017

 

NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders (“Annual Meeting”) of First Defiance Financial Corp. (“First Defiance”) will be held, on Tuesday, April 22, 2014 at 2:00 p.m., Eastern Time. This year’s Annual Meeting will be a virtual meeting of shareholders. You will be able to participate in the meeting, vote and submit questions during the meeting via live webcast by visitinghttp://www.virtualshareholdermeeting.com/fdef. A secure control number that will allow you to attend the meeting electronically can be found on the enclosed proxy card. The meeting is being held for the following purposes, all of which are more completely set forth in the accompanying Proxy Statement:

(1)To elect three directors;

(2)To consider and obtain a non-binding advisory vote on First Defiance’s executive compensation;

(3)To consider and vote on a proposal to ratify the appointment of Crowe Horwath LLP as First Defiance’s independent registered public accounting firm for the 2014 fiscal year; and

(4)To transact such other business as may properly come before the Annual Meeting or any adjournment thereof.

The Board of Directors has fixed March 3, 2014 as the voting record date for the determination of shareholders entitled to notice of and to vote at the Annual Meeting and at any adjournment thereof. Only those shareholders of record as of the close of business on that date will be entitled to vote at the Annual Meeting or at any such adjournment.

BY ORDER OF THE BOARD OF DIRECTORS
Donald P. Hileman
President and Chief Executive Officer

March 17, 2014

Defiance, Ohio

All shareholders are cordially invited to attend the Annual Meeting.  However, whether or not you plan to attend the Annual Meeting, it is important that your shares are represented.  Your vote on these matters is important, regardless of the number of shares you own.  In order to ensure that your shares are represented, you are urged to promptly execute and return the enclosed form of proxy or submit your proxy by telephone or over the Internet.  

 

PROXY STATEMENT

 

PRELIMINARY COPY - SUBJECT TO COMPLETION

PROXY STATEMENT

 

 

 

601 Clinton Street

Defiance, Ohio 43512

 

2014

2017 ANNUAL MEETING OF SHAREHOLDERS

 

April 22, 2014May 9, 2017

 

GENERAL

 

This proxy statement is being furnished to holders of common stock, $0.01 par value per share (“Common Stock”),shareholders of First Defiance Financial Corp. (“First Defiance” orDefiance,” “FDEF,” the “Company,” “we,” “us,” “our”). Our Board of Directors (the “Board”) is soliciting proxies to be used at our 20142017 Annual Meeting of Shareholders (the “Annual Meeting”) to be held on Tuesday, April 22, 2014May 9, 2017 at 2:1:00 p.m., Eastern Time, and at any adjournment thereof, for the purposes set forth in the Notice of Annual Meeting of Shareholders. The Annual Meeting will be an entirely virtual meeting. That means you can attend the 20142017 Annual Meeting online, vote your shares electronically and submit questions during the meeting,Annual Meeting, by visitingwww.virtualshareholdermeeting.com/fdef201www.virtualshareholdermeeting.com/7fdef. Be sure to have your 12-Digit Control Number to enter the meeting. ThisAnnual Meeting. We began mailing and electronically distributing, as applicable, this proxy statement is first being mailed to ourthe shareholders of First Defiance on or about March 21, 2014.29, 2017.

Our policy is to send a single annual report and proxy statementNotice of Internet Availability of Proxy Materials to multiple shareholders of record that share the same address, unless we receive instructions to the contrary. However, each shareholder of record receiveswill continue to receive a separate proxy card. This practice, known as “householding,” is designed to reduce our printing and postage costs. If you wish to receive a separate copyNotice of this year’s annual report or proxy statement,Internet Availability of Proxy Materials, you may request it by writing to us at the above address. If you wish to discontinue householding entirely, you maycontact Registrar and Transfer Company by telephoneBroadridge Financial Solutions, Inc. at 1-800-368-5948, by e-mail1-800-542-1061 or in writing at info@rtco.com, or by written instructions sent to Registrar and Transfer Company, 10 Commerce Drive, Cranford,Broadridge, Householding Department, 51 Mercedes Way, Edgewood, New Jersey 07016-3572.York 11717.  If you receive multiple copies of the annual report and proxy statement,Notice of Internet Availability of Proxy Materials, you may request householding by contacting Registrar and TransferBroadridge Financial Solutions as noted above.above. If your shares are held in street name through a bank, broker or other holder of record, you may request householding by contacting that bank, broker or other holder of record.

 

IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDER MEETING TO BE HELD ON APRIL 22, 2014MAY 9, 2017

 

The Proxy Statement for the 20142017 Annual Meeting of Shareholders and the 20132016 Annual Report to Shareholders, which includes the Form 10-K for the year ended December 31, 2013,2016, are both available atwww.proxyvote.comwww.proxyvote.com using your 12-Digit Control Number.Number and may also be obtained upon written request to First Defiance Financial Corp., Danielle R. Figley, Secretary, 601 Clinton Street, Defiance, Ohio 43512.

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ATTENDING THE ANNUAL MEETING

 

We will be hosting the Annual Meeting live via the Internet. A summary of the information you need to attend the Annual Meeting online is provided below:

·Any shareholder can attend the Annual Meeting live via the Internet atwww.virtualshareholdermeeting.com/fdef201www.virtualshareholdermeeting.com/fdef7.

 

·Webcast starts at 2:1:00 p.m. Eastern TimeTime.

 

·Shareholders may vote anand submit questions while attending the Annual Meeting on the InternetInternet.

 

·Please have your 12-Digit Control Number to enter the Annual MeetingMeeting.

 

·Instructions on how to attend and participate via the Internet, including how to demonstrate proof of stock ownership, are posted atwww.virtualshareholdermeeting.com/fdef201www.virtualshareholdermeeting.com/fdef7.

 

·Questions regarding how to attend and participate via the Internet will be answered by calling 1-855-449-0991 on the day before the Annual Meeting and the day of the Annual MeetingMeeting.

 

·Webcast replay of the Annual Meeting will be available until April 21, 2015May 10, 2018.

 

PROXIES

 

Your proxy, if properly submitted and not revoked prior to its use, will be voted in accordance with the instructions you give.Properly submitted proxies that do not contain voting instructions and that are not “broker non-votes” will be voted (1) FOR the director nominees described herein, (2) FOR the approval of our executive compensation, (3) FOR the amendment to the Company’s Articles of Incorporation to declassify the Board, (4) FOR the ratification of the appointment of Crowe Horwath LLP as our independent registered public accounting firm for 2014,2017, and (4)(5) in accordance with the best judgment of the persons appointed as proxies upon the transaction of such other business as may properly come before the meeting.Annual Meeting. You may revoke your proxy at any time before it is exercised by (i) filing written notice of revocation to be received prior to voting at the Annual Meeting with our Secretary, Danielle R. Figley, at 601 Clinton Street, Defiance, Ohio 43512 that is received prior to voting at the Annual Meeting;43512; (ii) submitting a valid proxy bearing a later date that is received prior to voting at the Annual Meeting; or (iii) attending the Annual Meeting online and giving notice of revocation to the Secretary. Attending the Annual Meeting online will not, by itself, revoke a previously given proxy. Proxies solicited hereby mayThe proxies we are soliciting will only be exercised only at the Annual Meeting and any adjournment thereof and will not be used for any other meeting.

 

VOTING RIGHTS

 

Only our shareholders of record at the close of business on March 3, 201413, 2017 (the “Voting Record Date”) are entitled to notice of, and to vote at, the Annual Meeting. On the Voting Record Date, there were 9,646,049___________ common shares of our Common Stock issued and outstanding. We have no other class of equity securities outstanding that are entitled to vote at the Annual Meeting.

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The presence, either in person or by proxy, of at least a majority of our outstanding shares of Common Stock entitled to vote is necessary to constitute a quorum at the Annual Meeting. Abstentions and broker non-votes are counted in determining the presence of a quorum.

 

REQUIRED VOTE

 

You are entitled to cast one vote for each share owned. Directors will be elected by a plurality of the votes cast. Our Articles of Incorporation do not permit shareholders to cumulate votes in the election of directors. Abstentions and broker non-votes will not affect the plurality vote required for the election of directors. The proposal to amend the Company’s Articles of Incorporation to declassify the Board must be approved by 75% of the votes entitled to be cast at the Annual Meeting. Abstentions and broker non-votes will be counted as votes “AGAINST” this proposal.

The proposals to approve our executive compensation and to ratify the appointment of Crowe Horwath require that the number of votes cast in favor of each proposal exceed the number of votes cast against it. Abstentions and broker non-votes will not be counted as votes cast and, therefore, will not affect either of these proposals. Similarly, broker non-votes will not affect the proposal regarding executive compensation.

The proposal

Because the proposals to approve our executive compensation isand ratify the selection of auditors are advisory, so itthey will not be binding upon the Board. However, the Compensation Committee will take into account the outcome of the executive compensation vote when considering future executive compensation arrangements. The proposal to ratifyFurther, if the selection of auditors is not binding upon the Board. However, if the selection is not ratified by the shareholders, the Audit Committee may re-consider its selection of Crowe Horwath as our independent registered public accounting firm for the fiscal year ending December 31, 2014.2017.

 

The election of directors, and the non-binding advisory vote on executive compensation, and the proposal to declassify the Board are not “discretionary” items. If your shares are held in “street name,”you must provide instructions to your brokerage firm in order to cast a vote on these proposals. The ratification of the selection of Crowe Horwath is considered a “discretionary” item, so your brokerage firm may vote in its discretion on your behalf if you do not furnish voting instructions.

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PROPOSAL 1

 

Election of Directors

 

Composition of the Board

 

In 2013, ourCurrently, the Board consistedconsists of 11 directors. The Board has determined that each of John L. Bookmyer, Stephen L. Boomer, Peter A. Diehl, Jean A. Hubbard,Barbara A. Mitzel, Thomas A. Voigt, Douglas A. Burgei,12 directors and Samuel S. Strausbaugh is “independent” under the rules of The NASDAQ Stock Market LLC (“NASDAQ”).

The Board is divided into three classes, andwith each class servesserving a three-year term. We currently have a vacancy in the class of directors whose terms expire at the Annual Meeting. We intend to hold this vacancy open while we consider whether another director should be added to the Board.

The terms of each class expire at successive annual meetings so that our shareholdersshareholders elect one class of directors at each annual meeting. However, if Proposal 3 is approved, all directors standing for election in future years will be elected for one year, rather than three years. If Proposal 3 is not approved, all directors standing for election in future years will continue to be elected for three year terms. Under either scenario, all directors will complete their existing terms, subject to their earlier resignation or removal from office. For additional information regarding the proposal to declassify the Board, see “Proposal 3 - Declassification of the Board of Directors.”

 

The current composition of the Board is:

 

Directors whose terms expire at this Annual Meeting:Jean A. Hubbard
 Barbara A. Mitzel
 James L. Rohrs
 Thomas A. VoigtCharles D. Niehaus
  
Directors whose terms expire at the 20152018 annual meeting:Robert E. Beach
Douglas A. Burgei
 Samuel S. Strausbaugh
 Donald P. Hileman
  Samuel S. Strausbaugh
Directors whose terms expire at the 20162019 annual meeting:John L. Bookmyer
 Stephen L. Boomer
 PeterThomas A. DiehlReineke
 William J. Small

Mr. Beach, the most recent member of the Board, was appointed by a unanimous vote of the First Defiance directors, effective as of February 24, 2017, in accordance with the Agreement and Plan of Merger, dated August 23, 2016, as amended, between First Defiance and Commercial Bancshares, Inc. (the “Merger Agreement”). Pursuant to the Merger Agreement, the Board approved an expansion of the Board from 11 to 12 members and elected Mr. Beach to fill the vacancy created by this expansion. Subsequently, Mr. Beach was also appointed as a director ofFirst Federal Bank of the Midwest, First Defiance’s wholly-owned subsidiary (“First Federal”).

 

We will elect three directors at the Annual Meeting. Ms. Hubbard, Ms. Mitzel and Mr. RohrsNiehaus are standing for re-election.election. If elected, each director nominee will serve on the Board until our annual meeting of shareholders in 2017,2020, and until their successors are duly elected and qualified. If any of the three nominees should become unable or unwilling to stand for election at the Annual Meeting, the persons named on the proxy card as proxies may vote for other person(s) selected by the Board. We have no reason to believe that any of the nominees for election named below will be unable or unwilling to serve. Each nominee has consented to act as a director if elected.

 

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The Board has determined that each of John L. Bookmyer, Stephen L. Boomer, Douglas A. Burgei, Jean A. Hubbard,Barbara A. Mitzel, Charles D. Niehaus, Thomas A. Voight will not stand for re-electionReineke and Samuel S. Strausbaugh is “independent” under the rules of The NASDAQ Stock Market LLC (“NASDAQ”). In assessing the independence of directors and the director nominee, the Board considered the business relationships between First Defiance and its directors or their affiliated businesses, other than ordinary banking relationships. Where business relationships other than ordinary banking relationships existed, the Board determined that none of the relationships between First Defiance and their affiliated businesses impaired the directors’ or director nominee’s independence because the amounts involved were immaterial to the directors or to those businesses when compared to their annual income or gross revenues. Although Robert E. Beach is “independent” under the rules of NASDAQ, the Board this year. As a result, afterhas determined Mr. Beach not to be “independent” for his appointed term due to his prior position as President and CEO of Commercial Bancshares, Inc., which was acquired by the Annual Meeting we will have a vacancy in the class of directors whose terms will expire at the 2017 annual meeting. We intend to hold this vacancy open while we consider whether another director should be added to the Board.Company on February 24, 2017.

 

 

Your Board Recommends That You

Vote FOR The Three Nominees Listed Below.

 

 

46

 

Nominees for Election at this Annual Meeting:

 

Jean A. Hubbard

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

5659

 

2008

 

Corporate Treasurer and Business Manager of The Hubbard Company, Defiance, Ohio since 2003; Senior Vice President and Human Resource Director, Rurban Financial Corp., 1990 to 2003. Ms. Hubbard offers financial and business expertise through her work as corporate treasurer. Ms. Hubbard also provides the Board with insight regarding employee and human resource issues from her time at Rurban Financial Corp.

Barbara A. Mitzel

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

6163

 

2008

 

Area ManagerDirector of Public Affairs for Consumers Energy, Adrian, Michigan since 2000;June 2015; Area Manager for Consumers Energy from 2000 until June 2015; City Commissioner, Adrian, Michigan, from November 1999 until September 2008. Ms. Mitzel is able to provide insight and knowledge of the southeast Michigan market. Her experience with economic development and government and community relations in Michigan is very beneficial to the Board in understanding the concerns of potential customers.

James L. Rohrs 

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Charles D. Niehaus

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

6657

 

20022014

 

Executive Vice PresidentMember and Managing Partner of First DefianceNiehaus Wise & Kalas Ltd, Attorneys at Law, Toledo, Ohio since 2007. Mr. Niehaus has provided legal representation to corporate and Presidentbusiness clients for over twenty-five years on a wide range of First Federal Bankbusiness issues including the representation of financial institutions in formation, acquisitions, shareholder matters, commercial lending, bank litigation and regulatory compliance. He brings extensive experience in the Midwest (“First Federal”) since August 1999. Mr. Rohrs was also appointed Chief Executive Officer of First Federal in December 2008, previously serving as Chief Operating Officer since August 1999. Mr. Rohrs has in-depth knowledgelegal and experiencefinancial services areas and provides valuable guidance and insight with the operations of First Federal. His detailed insights helprespect to inform the independent directorsstrategy and allow them to make better decisions.

compliance.

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Continuing Directors With Terms Expiring at our 20152018 Annual Meeting:

 

Douglas A. Burgei 
Robert E. Beach

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

64

February 24, 2017

President and CEO of Commercial Bancshares, Inc. and The Commercial Savings Bank since November 2007; Director of Commercial Bancshares, Inc. since 2007; prior to that Area President of Key Bank in Findlay, Ohio for approximately 10 years before his retirement in October 2007. Mr. Beach offers valuable expertise and leadership from his 30 years of management experience in the banking industry, including as a senior executive and as a director.

 
Douglas A. Burgei

59Age:

Director Since:

Business Experience and Specific Qualifications:

62

 

1995

 

Veterinarian atand co-owner of Napoleon Veterinary Clinic, Napoleon, Ohio since 1978; Co-Owner of PetVet / PetVet/Pampered Pets Bed & Biscuit, Napoleon, Ohio since 2003 and Ft. Wayne, Indiana since 2006. Dr. Burgei possesses a diverse entrepreneurial background with his multiple successful business ventures. His perspective as a business owner brings great value to the Board.

 

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Samuel S. StrausbaughDonald P. Hileman

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

50

2006

Chairman, Chief Executive Officer and Chief Financial Officer of JB & Company , Inc. since 2011. Former Co-President of Defiance Metal Products, Defiance, Ohio from September 2006 to November 2011. CFO of Defiance Metal Products from November 1998 to July 2008. Mr. Strausbaugh has important tactical and strategic skills that he has developed in management and executive positions with JB & Company and Defiance Metal. His experience with a growing company helps to inform the Board of Directors when considering future business opportunities.

Donald P. Hileman

Age:

Director Since:

Business Experience and Specific Qualifications:

6164

 

2013

 

President and CEO of First Defiance since January 1, 2014 and First Federal, since January 1, 2015; Executive Vice President and Chief Financial Officer of First Defiance and First Federal from 2009 through 2013,2013; Interim Chief Financial Officer from October 2008 to March 2009.2009; CEO of First Insurance since 2007. Prior to joining First Defiance, Mr. Hileman was Corporate Controller of Sky Financial Group, Inc. for 12 years. Mr. Hileman brings to the Board valuable experience and expertise from his work within financial institutions, as well as his knowledge and familiarity with First Defiance and its subsidiaries.

Continuing Directors With Terms Expiring at our 2016 Annual Meeting:

John L. BookmyerSamuel S. Strausbaugh

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

53

2006

President, CEO and CFO of JB & Company , Inc. since 2011. Former Co-President of Defiance Metal Products, Defiance, Ohio from September 2006 to November 2011. CFO of Defiance Metal Products from November 1998 to July 2006. Mr. Strausbaugh has important tactical and strategic skills that he has developed in management and executive positions with JB & Company and Defiance Metal. His experience with a growing company helps to inform the Board of Directors when considering future business opportunities.

 

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Continuing Directors With Terms Expiring at our 2019 Annual Meeting:

John L. Bookmyer

49Age:

Director Since:

Business Experience and Specific Qualifications:

52

 

2005

 

President & CEO of Touch Consulting, LLC, Findlay, Ohio and CEO of Pain Management Group, Findlay, Ohio since January 2009; Former Chief Operating Officer & Chief Financial Officer of Blanchard Valley Health System, Findlay, Ohio from 2000August 1995 until December 2008. Mr. Bookmyer is a Certified Public Accountant in Ohio and has extensive experience in oversight, leadership and financial matters from his roles at all entities. He is also very familiar with the needs of the region through his interactions with community hospitals and businesses.

Stephen L. Boomer

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

6366

 

1994

 

Retired CEO and President, Arps Dairy, Inc., Defiance, Ohio since 1997.from March 1977 to December 2015. Mr. Boomer is a respected corporate leader in Defiance thanks to his long and successful tenure leading Arps Dairy. This leadership ability and his community presence are valuable assets to the Board.

10

 

PeterThomas A. DiehlReineke

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

6357

 

19972016

 

Sales manager JK Ice Ventures, Angola, Indiana since 2008. Formerly President and CEO of Diehl, Inc., Defiance, Ohio from April 1996Reineke Family Dealerships since 2009.  Mr. Reineke brings to May 2006. Mr. Diehl has extensive experience as a director with First Defiance as well as Diehl, Inc. This experience aids the Board valuable perspective from decades of Directors with decision makingstrong leadership and other important dutiesdedication to the community that helped fuel the impressive and provides enhanced understandingconsistent growth of general management concerns among the Board.his family's business across Northwest Ohio.

William J. Small

Age:

 

Director Since:

 

Business Experience and Specific Qualifications:

6366

 

1998

 

Chairman, President and CEO of First Defiance and Chairman of First Federal from 1999 through December 2013. Mr. Small also served as Chief Executive Officer of First Federal from 1999 until December 2008. Mr. Small understands both the challenges and opportunities facing First Defiance as well as the details of current operations and finances. The Board benefits greatly from his extensive knowledge and familiarity with the Company.

 

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Board Leadership Structure

 

Since his appointment as President and CEO in 1999, William J. Small has served as Chairman of the Board of Directors. Upon Mr. Small’s retirement in 2013, he retained the position of Chairman and Donald P. Hileman became our President and CEO. This marked the first time in over a decade that these positions had been split. The Board decided it was time to divide these roles because, by doing so, they could continue to benefit from Mr. Small’s experience in a leadership role, and his indepthin-depth familiarity with our hiring and operations.

 

The Board is aware that one of its responsibilities is to oversee our management and make performance, risk and compensation relatedcompensation-related decisions regarding management. In order to appropriately balance the Board’s focus on strategic development with its management oversight responsibilities, the Board created the position of Lead Independent Director, with Stephen L. Boomer currently serving in that role. As Lead Independent Director, Mr. Boomer is a permanent member of the Board’s Executive Committee and presides over executive sessions of the Board, which are attended only by non-management directors. In addition, Mr. Boomer is an active liaison between management and our non-management directors and with individual non-management directors concerning recent developments affecting us. Through the role of an active, engaged Lead Independent Director, the Board believes that its leadership structure is appropriately balanced between promoting our strategic development with the Board’s management oversight function. The Board also believes that its leadership structure has created an environment of open, efficient communication between the Board and management, enabling the Board to maintain an active, informed role in risk management by being able to monitor and manageoversee those matters that may present significant risks to us. The Board intends to maintain the Lead Independent Director position until such time as Mr. Small would qualify as an independent director or an Independent Chairman asis appointed.

Board Committees

 

The Board has five standing committees: the Audit, Committee, Corporate Governance, Committee, Compensation, Committee, Executive Committee and Risk Committee.Risk. The current members of our individual standing committees are named below:

 

Audit 

Corporate

Governance

 Compensation Executive Risk Committee
J.L. Bookmyer# S.L. Boomer#** S.S. Strausbaugh# S.L. Boomer**W.J. Small# J.A. Hubbard#
S.L. Boomer** T.A. VoigtB.A. Mitzel S.L. Boomer** D.A. Burgei*** S.L. Boomer**
P.A. DiehlP.A. DiehlJ.L. BookmyerP.A. Diehl***D.A. Burgei
J.A. Hubbard B.A. MitzelJ.A. HubbardD.A. Burgei J.L. RohrsBookmyer P.A. DiehlS.L. Boomer**D.P. Hileman
S.S. Strausbaugh D.A. BurgeiC.D. Niehaus T.A. VoigtW.J. Small#D.P. Hileman
J.A. Hubbard S.S. Strausbaugh*** S.S. Strausbaugh
C.D. Niehaus T.A. Voigt***
Reineke   J.L. Bookmyer*** C.D. Niehaus
      J.A. Hubbard*** W.J. Small
B.A. Mitzel***T.A. Reineke
C.D. Niehaus***R.E. Beach
D.P. Hileman
T.A. Reineke*** 

 

 

# - Chairperson

#- Chairperson
**- Lead Independent Director
***- Denotes Rotating Service

** - Lead Independent Director

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*** -Denotes Rotating Service

 

TheAudit Committee is responsible for: (i) the appointment of our independent registered public accounting firm; (ii) review of the external audit plan and the results of the auditing engagement; (iii) review of the internal audit plan and results of the internal audits; (iv) review of reports issued by our Compliance Officer; (v) review of the effectiveness of our system of internal control, including review of thethe process used by management to evaluate the effectiveness of the system of internal control; and (vi) oversight of our accounting and financial reporting practices. The Audit Committee has adopted a written charter setting forth these responsibilities, a copy of which is posted on our website athttp://www.fdef.com under thisthe link “Governance Documents.”The Board has determined that John L. Bookmyer and Samuel S. Strausbaugh each have the attributes listed in the definition of “audit committee financial expert” set forth in Item 407(d)(5)(ii) of Regulation S-K and in the NASDAQ listing requirements. All of the Audit Committee members are considered “independent” for purposes of NASDAQ listing requirements and meet the NASDAQ standards for financial sophistication. The Audit Committee met sevenfive times in 2013.2016.

 

TheCorporate Governance Committee was established by the Board to ensure that the Board is appropriately constituted and conducts its affairs in a manner that will best serve the Company’s interests and those of our shareholders. Specific duties of the Committee include administering our conflict of interest policy/code of ethics, monitoring the Board’s continuing education and self-assessment process, nominating directors to the Board, and conducting an annual assessment of the Board as a whole, including an assessment of Board composition and committee assignments. The Corporate Governance Committee develops with management the materials discussed and presented at the board strategic planning meeting. The Corporate Governance Committee maintains a robust process for succession planning for the CEO as well as for other executive-level positions. The Governance Committee maintains both an emergency plan and a long-range succession plan. The plans are reviewed at least annually by the Governance Committee. The Corporate Governance Committee has adopted a written charter setting forth its responsibilities, a copy of which is posted on our website athttp://www.fdef.com under the link “Governance Documents.” The Corporate Governance Committee met twofour times in 2013.2016.

The Board does not have a separate nominating committee, as those functions are performed by the Corporate Governance Committee and the Board as a whole. The Corporate Governance Committee believes that candidates for director should have certain minimum qualifications, including being able to read and understand basic financial statements, having business experience, and exhibiting high moral character. WhileAlthough the Committee does not have a formal diversity policy in place, the Committee does seek to promote a diverse set of viewpoints and business experience in the Board’s membership. The Committee retains the right to modify these minimum qualifications from time to time as circumstances dictate. The Committee has a general process for choosing nominees, which process considers both incumbent directors and new candidates. In evaluating an incumbent director whose term of office is set to expire, the Committee reviews such director’s overall service to us during his or her term, including attendance at meetings, participation and quality of performance. If the Committee chooses to evaluate new director candidates, the Committee uses its network of contacts to compile a list of potential candidates. Then, the Committee determines whether such candidates are independent, which determination is based upon applicable securities laws. Finally, the Committee meets to discuss and consider all candidates’ qualifications and then chooses the candidates. The Corporate Governance Committee considers the following criteria in proposing director nominees to the full Board: (1) independence; (2) high personal and professional ethics and integrity; (3) ability to devote sufficient time to fulfilling duties as a director; (4) impact on diversity of the Board, including skills and other factors relevant to our business; and (5) overall experience in business, education, and other factors relevant to our business.

 

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Our shareholders may also make nominations for candidates for director to the Corporate Governance Committee, provided that notice of such nomination is given in writing to our Secretary not less than 60 days prior to the anniversary date of the immediately preceding annual meeting of shareholders. The notice must set forth the name, age, business address and residence address (if available) of the nominee and the number of shares of Common Stock whichthat are beneficially owned by the nominee. Also, the shareholder making the nomination must promptly provide any other information reasonably requested by the Corporate Governance Committee. The Committee does not alter the manner in which it evaluates candidates, including the minimum criteria set forth above, when evaluating a candidate who was recommended by a shareholder. No director nominations were received from shareholders for the 20142017 election of directors.

 

As of January 1, 2013, the Strategic Planning Committee was rolled into the Corporate Governance Committee along with its specific duties and responsibilities.

TheCompensation Committee is responsible for overseeing our compensation programs, including base salaries, long-term incentive compensation, equity-based compensation, and perquisites and benefit plans. The Committee also administers the process for evaluation of the Chairman and Chief Executive Officer and recommends to the Board the compensation for directors (including committee member and committee chair’s fees, equity-based awards and other similar items as appropriate). Further description of the Committee’s responsibilities is set forth under theCompensation Discussion and Analysis” below. The Compensation Committee has adopted a written charter setting forth its responsibilities, a copy of which is posted athttp://www.fdef.com under the link “Governance Documents.” The Committee also makes recommendations to the full Board regarding director compensation. All of the Compensation Committee members are considered “independent” for purposes of NASDAQ listing requirements. The Compensation Committee met four times in 2013.2016.

 

TheExecutive Committee generally has the power and authority to act on behalf of the Board between scheduled meetings unless specific Board action is required or unless otherwise restricted by our Articles of Incorporation or Code of Regulations, or the Board. As Chairman of the Board, Mr. Small serves as Chairman of the Executive CommitteeCommittee. He, Mr. Boomer and Messrs. Rohrs and BoomerMr. Hileman serve as permanent members. The remaining directors with the exception of Ms. Mitzel, serve on the Committee on a rotating basis during the year. The Executive Committee did not meetmet one time during 2013.2016.

 

TheRisk Committeewas established by the Board to assist the Board of Directors in fulfilling its oversight responsibilities with regard to the risk appetite of the Company and the risk management and compliance framework and the governance structure that support it. The Risk Committee has adopted a written charter setting forth these responsibilities, a copy of which is posted on the Company’s website athttp://www.fdef.com under thisthe link “Governance Documents.” The Risk Committee met sevenfour times in 2013.during 2016.

Compensation Committee Interlocks and Insider Participation

 

Mr. Bookmyer, Mr. Boomer, Ms. Hubbard Mr. Strausbaugh and Mr. VoigtStrausbaugh served on the Compensation Committee during 2013.2016. There were no Compensation Committee interlocks or insider (employee) participation during 2013.2016.

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Board and Board Committee Meetings

 

Our Board holds regular meetings quarterly.each quarter. First Federal’s Board of Directors meets monthly.twice each quarter. Special meetings of the Boards are held from time to time as needed. There were fourfive meetings of the Board of Directors of First Defiance and twelveeight meetings of the Board of Directors of First Federal held during 2013. 2016.All of our directors attended at least 75% of the total number of meetings of the Board of Directors of First Defiance or First Federal, as applicable, and meetings held by all committees of the Board on which the director served during 2013.2016.

 

Neither the Board nor the Corporate Governance Committee has implemented a formal policy regarding director attendance at the Annual Meeting.our annual shareholder meetings. In 2013,2016, all 11ten of our then incumbent directors attended the annual meeting.

 

Non-management directors met twicetwo times in executive session in 2013.2016.

 

Director Compensation

The table below provides information concerning our director compensation for the fiscal year ended December 31, 2013.2016. Employee directors are not paid for Board service. The non-employee Chairman received a retainer of $54,000 and the Lead Independent Director received a retainer of $34,000. Each non-employee director received an annual retainer of $21,000$29,000 in 2013 with the exception of Mr. Boomer, the Lead Independent Director, who received a retainer of $26,000.2016. Committee chairs receivereceived an additional annual retainer as follows: (1) Audit Committee – $5,000; (2) Compensation Committee – $3,000;$5,000; (3) Risk Committee – $5,000; and (3)(4) Corporate Governance Committee and Strategic Planning Committee – $2,000. In addition, each non-employee director received $750 for each board meeting attended for either First Defiance or First Federal. Mr. Boomer, Mr. Small and Mr. Strausbaugh are also directors of First Insurance Group of the Midwest, Inc., and they receivereceived $500 for each suchFirst Insurance board meeting attended. Non-employee directors also receivereceived compensation for each committee meeting attended as follows: (1) Audit Committee – $500; (2) Compensation Committee – $500; (3) Executive or First Federal Executive Loan Committee meetings – $200; and (4) other First Defiance and First Federal Board committees – $500.

 

Our directors may defer their retainer and/or meeting fees payable to them under the First Defiance Deferred Compensation Plan. The returnreturns on the amounts deferred isare dependent on the investment elections made by the director. The directors’ choices include a number of mutual funds and an account of our Common Stock.common shares. Returns under the plan are calculated to mirror these elections. Because these earnings are denominated in our Common Stockshares or mutual fund equivalents, such earnings are not considered to be preferential or above market and are not reported in the table below. Also, no director received perquisites or personal benefits with an aggregate value exceeding $10,000.

 2013

The Board has set ownership guidelines for the Board and executive management. The guideline for each Board member is ownership of 10,000 shares of First Defiance. The Company allows for the payment of directors fees to be handled by either cash or stock at the election of the individual director.

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2016 Director Compensation

 

Director 

Fees Earned

or Paid in Cash

($)

  Total
($)
  

Fees Earned

or Paid in Cash

($)(a)

 

Stock Awards

($)

 

Total

($)

 
Bookmyer, John L. $46,267  $46,267  $44,233  $8,228  $52,461 
Boomer, Stephen L. $56,400  $56,400  $49,217  $8,228  $57,445 
Burgei, Douglas A. $41,400  $41,400  $37,700  $8,228  $45,928 
Diehl, Peter A.(b) $42,450  $42,450  $9,950  $0  $9,950 
Hubbard, Jean A. $48,450  $48,560  $44,733  $8,228  $52,961 
Mitzel, Barbara A. $38,650  $38,650  $36,550  $8,228  $44,778 
Strausbaugh, Samuel S. $50,583  $50,583  $45,333  $8,228  $53,561 
Voigt, Thomas A. $42,300  $42,300 
Niehaus, Charles D. $37,350  $8,228  $45,578 
Small, William J. $140,283(c) $8,228  $148,511 
Reineke,Thomas A. $25,700  $8,228  $33,928 

(a)The following directors elected to have a portion of the fees reported in this column paid in Company shares instead of cash: Mr. Niehaus - 892 shares were awarded instead of $37,082; and Mr. Reineke – 588 shares were awarded instead of $25,493.

(b)Mr. Diehl declined to stand for re-election at the 2016 annual meeting.

(c)For Mr. Small, this includes a $85,000 consulting fee paid in 2016 pursuant to his consulting agreement with the Company, which expired as of December 31, 2016.

 

Communication with Directors

 

The Board has adopted a process by which shareholders may communicate with the directors. Any shareholder wishing to do so may write to the Board at our principal business address, 601 Clinton St., Defiance, Ohio 43512. Any shareholder communication so addressed will be delivered unopened to the director or a member of the group of directors to whom it is addressed, or to the Chairman if addressed to the Board.

 

Corporate Governance Guidelines

The Board has adopted Corporate Governance Guidelines as a framework to assist the Board in exercising its responsibilities. These Guidelines address expectations of the Board in performing its duties and reflect its ongoing efforts to enhance its effectiveness and corporate governance. These Guidelines will be periodically reviewed and modified as deemed appropriate by the Board. The Guidelines can be found on the Company’s website athttp://www.fdef.com under the link “Governance Documents.”

Board’s Role in Strategic Planning

 

Our Board has the legal responsibility for overseeing our affairs and, thus, an obligation to keep informed about our business and strategies. This involvement enables the Board to provide guidance to management in formulating and developing plans and to exercise independently its decision-making authority on matters of importance to us. Acting as a full Board and through its standing committees, the Board is fully involved in our strategic planning process.

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Each year, typically in September, senior management and the Board hold an extended meeting to focus on corporate strategy. This session involves presentations from management and input from the directors regarding the assumptions, priorities and strategies that will form the basis for management’s operating plan and strategy for the coming year. At subsequent meetings, the Board continues to review our progress against the strategic plan and to exercise oversight and decision-making authority regarding strategic areas of importance and revise the strategic plan as necessary. The role the Board plays is inextricably linked to the development and review of our strategic plan. Through these procedures, the Board, consistent with good corporate governance practices, encourages our long-term success by exercising sound and independent business judgment on the strategic issues that are important to our business.

 

Board’s Role in Risk Oversight

 

The Board’s function of overseeing risk is handled primarily by the Risk Committee. The Chief Risk Officer works with management as well as internal and external auditors to determine and evaluate significant risks that we may be taking and communicates those findings directly to the Committee. The Committee is focused on identifying, quantifying, and minimizing our risks. The Committee believes that by involving both management and auditors in this important process, it is best able to perform its function. WeFirst Federal also havehas a standing Officer Risk Management Committee, Compliance Committee, Information Technology Steering Committee and Asset Review Committee that meets monthlyregularly to provide structure and input into our Risk Management Process. The minutes and findings of this Committeethese committees are presented to the Risk Committee.

12

 

EXECUTIVE OFFICERS

 

The following table sets forth the name of each current executive officer, other than Messrs. Rohrs andMr. Hileman, whose information is set forth above, and the principal position and offices he or she holds with First Defiance or First Federal. Each such executive officer has consented to act in the office set forth below.

 

Name Information about Executive Officer
Kevin T. Thompson Chief Financial Officer of First Defiance and First Federal.  Mr. Thompson was appointed to serve in this position onFederal since January 1, 2014. Mr. Thompson was appointed Executive Vice President after joining First Defiance in August 2013. Prior to joining First Defiance, Mr. Thompson served from July 2009 to December 2010 as a consultant to the financial services industry as the sole member of Kevin Thompson Consulting, St. Augustine, Florida. Prior to that he served as Line of Business Chief Financial Officer from July 2007 to October 2008 for Huntington Bancshares, Inc. and Chief Financial Officer of Sky Financial Group, Inc. for eight years prior to that. Mr. Thompson is 60.63.
   
John R. Reisner Executive Vice President, General Counsel and Chief Risk Officer of First Defiance and First Federal since September 2013. Prior to joining First Defiance, Mr. Reisner was Managing Director and Principal – Risk Management Division at Austin Associates LLC from April 2008 to August 2013. Prior to that, he served as General Counsel at Sky Bank and Director of Corporate Compliance at Sky Financial Group. Mr. Reisner is 58.61.
   
Gregory R. Allen Executive Vice President, Community Banking President since January 2015. Prior to his promotion to Community Banking President, Mr. Allen served as President of First Federal’s Southern Market Area since January 2006.  Prior to his promotion to President of the Southern Market Area, Mr. Allen served as Executive Vice President and Chief Lending Officer of First Federal since 1998. Mr. Allen is 49.53.

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NameInformation about Executive Officer
Sharon L. DavisExecutive Vice President, Director of Human Resources of First Defiance and First Federal since November 2015. Prior to joining First Defiance, Ms. Davis was Senior Vice President and Human Resources Director at First Community Bank from October 2007 to November 2015. Prior to that, she served as an Assistant Vice President, Senior Human Resources Business Partner for BBVA Compass. Ms. Davis is 35.
   
Marybeth Shunck President of First Federal’s Northern Market Area since January 2014. Prior to her promotion to President of the Northern Market Area, Ms. Shunck served as Senior Vice President and Head of Retail Administration since 2008. She joined First Federal in 2006 as the Northern Market Retail Administrator. Ms. Shunck is 44.
Dennis E. Rose, Jr.Executive Vice President, Head of Business Banking since September 2013.  Prior to his current role, Mr. Rose served as the Executive Vice President, Chief Operations Office since 2001.  Mr. Rose joined First Federal in 1996 and served as Corporate Controller until 2001.  Mr. Rose is 45.47.
   

Timothy K. Harris

 

President of the Eastern Market Area of First Federal since January 2008 and Executive Vice President since January 2007.2008. From January 2007 until January 2008, Mr. Harris was a Senior Lender. Mr. Harris joined First Federal as a Commercial Lender in October 2000. Mr. Harris is 54.

58.
Amy L. Hackenberg

Executive Vice President, President of the Southern Market Area of First Federal since December 2015.  Prior to joining First Federal, Ms. Hackenberg served as Community President and Business Banking Market Manager for Huntington Bank for 8 years.  Prior to that, she served as Senior Vice President and Officer of Trust Sales Administration for Sky Bank from 2000-2008.  Ms. Hackenberg has been in banking for 19 years.  Ms. Hackenberg is 46.

James R. Williams, III

 

Western Market Area President since September 2010 and Western Market Area Commercial Senior Lender since January 2009 and Commercial Lender since January 1998 when he joined First Federal. Mr. Williams has been in banking for 21 years. Mr. Williams is 45.

49.

Michael D. Mulford

 Executive Vice President, Chief Credit AdministrationOfficer since April 2011 and Senior Vice President since July 2004 when he joined First Federal. Prior to joining First Federal, Mr. Mulford was a Credit Officer for Key Bank. Mr. Mulford is 48.  52.

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COMPENSATION DISCUSSION AND ANALYSIS

 

The following Compensation Discussion and Analysis describes the material elements of compensation of our executive officers identified in the Summary Compensation Table (“Named Executive Officers”). Our goal is to become a high performing community bank, meeting or exceeding the 75th percentile of our peers in key financial measures. In 2016, we reported our fourth consecutive year of record diluted earnings per common share, with 2016 results up 13.1% over the prior year. This performance included growth in loans and deposits of 7.7% and 7.9%, respectively; a higher return on average assets at 1.20%; an improved efficiency ratio to 62.20%; and an 11.8% reduction in non-performing assets.

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Compensation Philosophy and Objectives

 

The Board believes the most effective executive compensation program is one that rewards the achievement of specific annual, and long-term and strategic goals that are established in conjunction with strategic planning initiatives and the long-term objective of maximizing shareholder value. Consistent with that philosophy, our executive compensation packages include both cash and stock-based compensation that reward performance as measured against predetermined goals. The Compensation Committee (the “Committee”) evaluates our executive compensation to ensure that it is sufficiently competitive to enable us to attract and retain qualified employees in key positions. Total compensation commensurate with the median compensation paid to similarly situated executives of peer companies is generally what the Committee considers competitive.

 

Until 2013, First Defiance’sThe Board encourages ownership of FDEF shares by its executive management, which is why a significant part of the Named Executive Officer’s compensation program had to comply withpackage is paid in equity. As a result, the limitations imposed by the U.S. Treasury’s Capital Purchase Program (“CPP”), commonly called TARP, which affected First Defiance’s executive compensation program by imposing numerous limitations. On June 19, 2012, the Company repaid all of its obligationsCommittee has established share ownership guidelines for the financial assistance received from the U.S. Treasury under the CPP, and so there were no CPP limitations on our compensation program in 2013. Nontheless, we and our executive officers are still subject to certain remaining restrictions for executive compensation earned or awarded during the time we were participating in the CPP.executives as follows:

 

CEO30,000 shares
CFO, Chief Risk Officer, Community Banking President

10,000 shares

All other Executive officers5,000 shares

Advisory Vote on Executive Compensation

 

We were required by the CPP to include in our proxy statements for annual meetings of shareholders a non-binding “say on pay” shareholder vote on executive compensation. This advisory vote on executive compensation is now required by SEC rules. At the 2013 annual meeting, our shareholders approved holding annual votes on our executive compensation. In addition, the Board receives investor feedback through the Company’s participation at investor conferences periodically throughout the year. In 2016, executive management met with investors at the KBW Community Bank Investor Conference in New York, New York; the Raymond James U.S. Bank Conference in Chicago, Illinois; and the FIG Partners Bank CEO Forum in Atlanta, Georgia. At that sameour 2016 annual meeting, our shareholders approved our executive compensation with 97.9%99.0% of the votes cast.

cast, indicating that shareholders are strongly supportive of our executive compensation program. The resolution to approve First Defiance’s executive compensation is advisory, so it is not binding upon the Board of Directors. However, the Compensation Committee took the shareholder recommendationvote into account when reviewing executive compensation for 2013.2016 and will continue to monitor shareholder approval levels going forward.

 

Roles of the Committee and Chief Executive Officer in Compensation Decisions

 

The Committee makes all compensation decisions for ourthe Company’s executive officers. The CEO and approvesmakes compensation recommendations to the Committee for all compensation for the other Named Executive Officers utilizing recommendations made by our CEO.except himself.

 

20132016 Executive Compensation Components

 

For the fiscal year ended December 31, 2013,2016, the principal components of compensation for our Named Executive Officers were:

 

·Base salary;

·Short-term cash and equity incentive compensation;cash;

·Long-term cash and equity incentive compensation;

19

·Retirement and other benefits; and

·Perquisites and other personal benefits.

In the latter part of 2012,2014, the Compensation Committee engaged Pay Governance, an independentexecutive compensation consulting firm, to perform an analysis of compensation for our directors, CEO, CFO, Chief Risk Officer and CFO, and the CEOCommunity Banking President/Chief Lending Officer of First Federal. In conducting this analysis, Pay Governance independently developed competitive data for base salaries, short-term incentives, total cash compensation (sum of salary and bonus), long-term incentives, equity compensation and total direct compensation (sum of cash compensation and long-term incentives) from: (1) proxies and SEC filings of select peer banks ranging in asset size from $1 billion to $5 billion,with a median asset size of $1.9 billion compared to $2.2 billion for First Defiance, (2) surveys of other banks and (3) the following sources:

1)Proxies of 25 regional banks from Ohio, Indiana, Kentucky, Michigan, Western Pennsylvania and Western New York with assets between $1 billion and $4.4 billion (roughly one-half to two times our size) and market capitalization ranging from $25 million to $540 million (roughly one-third to three times our size).  Overall, we ranked at the 59th percentile of this group in assets and 44th in terms of market cap.  This group focuses on banks that operate in the same lending and economic environment as us, compete with us for the same executives and customers and serve as the primary basis for evaluating our pay program and its ties to performance.

2)Proxies of 25 national banks that consistently ranked high in terms of growth, profitability, lending quality and shareholder results for the five years from 2007 to 2011.  Assets for this group ranged from $1.2 billion to $4.1 billion, with market capitalizations ranging from $90 million to $1.1 billion  Median assets and market cap for this group equaled $2.0 billion and $295 million, respectively.  This group served as a secondary point of comparison to provide additional perspective regarding the opportunities and structure associated with our pay program and the degree of difficulty associated with our annual and long-term incentive goals.

3)Surveys conducted by the American Bankers Association, Crowe Horwath, Delves Group and the Ohio Bankers League on compensation for executives at banks similar in asset size to us but without regard to location or level of performance.  These data provided an additional source to verify the information developed from the proxies of regional and high performing peer banks and represent the broader market in which we compete for executive talent.

Based on an averageconsulting experience of the results developed from each of the three sources for each of the pay elements analysis, the analysis indicated:

1)The current base salary for our CEO was roughly 10% below median, with those for our other two executive officers approximating median levels, consistent with our pay philosophy.

2)Target short-term incentive opportunities (as a percent of salary) reflected median levels, also consistent with our pay philosophy.

3)Target long-term incentive opportunities were positioned above median levels but were only fully earned our performance versus peers was also above median levels.  In fact, target long-term incentives are only earned if our return on assets, earnings per share and revenue growth each equal or exceed the peers’ 75th percentile.

Pay Governance.

 

Based onFor 2015, the Committee, at the recommendation of Pay Governance, the committee determined that it wouldto use the followinga new peer group to evaluate the appropriateness of the compensation package for each of First Defiance and First Federal’s officers, including the basis of compensation comparison as well as the groupNamed Executive Officers, and to use inevaluate the long-term incentive plan’s relative performance measures. TheFor 2016, the Committee determined to continue to use the same peer group companies for 2013 are:as 2015. That peer group is:

 

·Farmers National Banc Corp., Canfield, OH·Horizon Bancorp, Michigan City, IN
·Firstbank Corp., Alma, MICivista Bancshares, Inc, Sandusky, OH·Bank of Kentucky FinancialCanandaigua National Corp., Crestview, KYCanandaigua, NY
·German American Bancorp, Inc. Jasper, IN·Farmers Capital Bank Corp., Frankfort, KY
·MutualfirstCNB Financial Muncie, INCorp., Clearfield, PA·MainSource Financial Group, Greensburg, INHopFed Bancorp Inc., Hopkinsville, KY
·Lakeland Financial Corp., Warsaw, IN·First Financial Corp., Terra Haute, INIsabella Bank Corporation, Mt. Pleasant, MI
·LNB Bancorp Inc.LCNB Corp., Lorain,Lebanon, OH·First Merchants Corp., Muncie,MainSource Financial Group, Greensburg, IN
·Macatawa Bank Corp., Holland, MI·S Y Bancorp, Inc., Louisville, KY
·Mercantile Bank Corp., Grand Rapids, MI·Community Trust Bancorp, Pikeville, KY
·Porter Bancorp, Inc. Louisville, KY·Independent Bank Corp., Ionia, MI
·RepublicChemung Financial Corp., Elmira, NY·Summit Financial Group, Inc., Moorefield, WV
·Stock Yards Bancorp, Inc. Lousiville,, Louisville, KY·S&T Bancorp, Inc. Indiana, PA
·1st Source Corp., South Bend, IN·STAR Financial Group, Inc. Fort Wayne, IN
·Tompkins Financial Corp.Peoples Bancorp, Inc., Ithaca, NYMarietta, OH·United CommunityPremier Financial Corp.Bancorp Inc., Youngstown, OHHuntington, WV

 

Base Salary

 

We provide our Named Executive Officers and other employees with a base salary to compensate them for services rendered during the fiscal year. The base salary for each of the Named Executive Officers is generally determined at the beginning of the year.

 

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The 2013 base

In 2015, the Committee reviewed the 2014 analysis and recommendations of Pay Governance regarding the pay practices of companies similar to First Defiance in order to determine an appropriate salary for Mr. Small, our CEO in 2013, was set at $402,000 effective March 1, 2013. This represented a 10% increase from 2012. Upon the retirement of Mr. Small on December 31, 2013,Hileman. When Mr. Hileman was appointedpromoted to CEO, at the Company’s Chief Executive Officertime, Pay Governance recommended a three-year transition period to increase Mr. Hileman’s compensation to the market median salary level and the Committee agreed with athis recommendation. Pay Governance’s 2014 evaluation continued to support the three-year transition of the CEO’s base salary to peer median levels. In 2016, the Committee considered that evaluation, the CEO’s performance review, and the 2015 performance of $365,000.the Company in deciding to increase Mr. Hileman’s salary from $400,000 to $430,000 for 2016.

 

Base salaries for Named Executive Officers other than Mr. Small and Mr. Hilemanthe CEO are determined based upon recommendations made by ourthe CEO. TheIn making a recommendation for 2016 salaries, the CEO generally comparescompared the base salary levels of the other Named Executive Officers with data from the ABA Compensation & Benefits Survey, the OBL Bank Compensation and Benefits Survey and internal pay grades, and consulted with Pay Governance regarding the median levels of public companiesthe peer group above. As a result of similar asset size and geographic location to us.

For 2013, Mr. SmallHileman’s review of this benchmarking compensation data, for 2016, Mr. Hileman recommended salary increases for the other Named Executive Officers ranging from 2%3% to 5%.4% for Mr. Thompson, Mr. Reisner, Mr. Allen and Mr. Mulford. After evaluating a number of factors, including performance evaluations, the peer group analysis performed by Pay Governance, the Compensation Committee decided to approve all of Mr. Small’s recommendations for this year.Hileman’s recommendations.

 

Performance-Based Incentive Compensation

 

The Board believes that a significant amount of executive officer compensation should be performance based. In recent years,Under the Incentive Compensation Plan, we have created opportunities for employees to earn short-term and long-term incentive compensation in the form of both cash and equity awards based on the level of achievement of performance targets that are established each year by the Committee. The Board believes the incentive plans align with shareholder interests, enable attracting and retaining executive talent, balance risk with rewards and support the long-term performance goals of the Company. In general, the Committee establishedestablishes threshold, target and maximum bonus payout goals. If the threshold performance level is not achieved, the payout percentage for that component of the bonus calculation is zero. If the performance level for a component is between the threshold and target or between the target and the maximum performance goal, the payout percentage is prorated.

 

In March 2013,2015, the Compensation Committee, with consultation from Pay Governance, established incentive targets and granted awards for 2016 under the 2013 Incentive Compensation Plan to permit employees who are selected as participants to earn a specified “target” percentage of their base salary, which is split equally between a short-term award paid in cash and based on the Company’s 20132016 performance, and a long-term award paid in equity and based on the Company’s performance from 20132016 to 2015.2018. Both the short-term award and the long-term award can be earned at between 0% and 150% of the specified “target”,“target,” depending on the level of attainment of the performance objectives.

 

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2016 Short-Term Executive Incentive Compensation

The Company maintains a short-term incentive compensation plan for key officers, including the Named Executive Officers. Under this plan, cash incentive awards can be earned through the achievement of specified annual performance goals. The goals for each Named Executive Officer are established in conjunction with the Board’s and management’s expectations for the year and weighted for each officer based on the officer’s role within the Company.

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2013 Short-Term Incentive Compensation.

For 2016, the performance goals for the short-term incentive compensation award for the Named Executive Officers included several common goals: Earnings Per Share, Efficiency Ratio, Non-Performing Assets/Total Assets, and Deposit Growth. The 2013Board believes that Earnings Per Share measures the Company’s profitability consistent with shareholder interests, Efficiency accentuates controlling expenses, Non-Performing Assets/Total Assets emphasizes the importance of managing credit risk and Deposit Growth reflects the organic expansion of our business.

The related payout percentages of the bonus potential for the common goals are described below:

Award Formula Component 

Threshold

(50%

Payout)

  

Target

(100%

Payout)

  

Maximum

(150%

Payout)

  

Actual

attained

level

  

Payout

percentage

 
Earnings Per Share (1) $2.80  $3.01  $3.22  $3.23   150.00%
Efficiency Ratio (1)  63.81%  61.36%  58.91%  61.73%  92.45%
Non-Performing Assets/Total Assets  1.13%  1.00%  0.87%  1.02%  93.33%
Deposit Growth  2.78%  3.89%  5.00%  7.92%  150.00%

(1) Actual attained levels for earnings per share and efficiency ratio exclude the impact of costs related to the pending merger of Commercial Bancshares, Inc.

In addition, for 2016, the performance goals for Mr. Reisner, Mr. Allen and Mr. Mulford included an individual performance goal component based on their respective roles and responsibilities in the Company. The criteria for each individual’s performance were focused on the performance of the business unit or functional area headed by each executive.

The relative weighting of the goals for each Named Executive Officer is described below:

Award Formula Component 

Donald

P.

Hileman

  

Kevin

T.

Thompson

  

John

R.

Reisner

  

Gregory

A.

Allen

  

Michael

D.

Mulford

 
  Individual Goal Component Weighting 
Earnings Per Share  40.00%  40.00%  20.00%  13.34%  13.34%
Efficiency Ratio  20.00%  20.00%  10.00%  13.33%  13.33%
Non-Performing Assets/Total Assets (20% weighting)  20.00%  20.00%  10.00%  13.33%  15.00%
Deposit Growth  20.00%  20.00%  10.00%  20.00%  13.33%
Individual Assigned Goals  0.00%  0.00%  50.00%  40.00%  45.00%
Total  100.00%  100.00%  100.00%  100.00%  100.00%

In 2016, the Named Executive Officers exceeded the Threshold level of performance in all award components. The Committee reviewed the components and earned payouts and certified the cash payouts at the earned level for the short-term incentive plan. The short-term incentive payouts for the Named Executive Officers ranged between 38% and 58% of base salary.

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The 2016 target short-term incentive compensation component and actual bonus payout as approved by the Committee for the Named Executive Officers is set forth below:

  Award Potential at Target 
Executive Officer (% of Base Salary)  Target  Actual Payout 
Donald P. Hileman  45% $193,500  $246,047 
Kevin T. Thompson  35% $78,719  $100,096 
Gregory R. Allen  35% $72,275  $97,408 
John R. Reisner  35% $65,574  $81,936 
Michael D. Mulford  30% $46,384  $58,595 

2016 Long-Term Executive Incentive Compensation.

The Committee established a long-term incentive compensation component for 2016 under the Incentive Compensation Plan to reward certain executives, including the Named Executive Officers, for increasing the value of the Company through sustained future growth and profitability. Awards are made in restricted stock units (“RSUs”) issued under our 2010 Equity Incentive Plan at the beginning of the three-year performance period. At the end of the three-year performance period, First Defiance’s performance is evaluated and each whole or fractional RSU entitles the officer to receive one FDEF share on the date the RSU is settled. In the first quarter of 2016, we entered into a 2016 Long-Term Restricted Stock Unit Award Agreement with each of the Named Executive Officers, pursuant to which, each officer was awarded an amount of RSUs equal to 100% of the Maximum payout under the long-term incentive compensation component. The number of RSUs granted under the plan was calculated by taking the maximum incentive payout dollar value divided by the 20-day average share closing price as of December 31, 2015. If the officer’s employment terminates for any reason (except for certain circumstances as described in the award agreement that have special vesting schedules for death, disability, retirement and change in control) prior to the end of the applicable performance period, the officer forfeits all of the RSUs subject to the target award for that and any subsequent performance period.

The 2016-2018 long-term incentive compensation target award for each of the Named Executive Officers is set forth below.

  Bonus Potential Dollar Amount(1) 
Executive Officer (% of Base Salary)  Target  Maximum 
Donald P. Hileman  45% $183,720  $278,363 
Kevin T. Thompson  35% $74,929  $113,529 
Gregory R. Allen  35% $68,795  $104,235 
John R. Reisner  35% $62,412  $94,563 
Michael D. Mulford  20% $29,423  $44,580 

(1)Amount for Maximum award potential is based on the grant date stock price ($37.78) times the number of shares determined by multiplying the base salary by the target % of base salary by 150% by the average stock price of the 20 trading days prior to the grant date ($39.30). The amount of the Target award potential is 66% of the Maximum award potential.

 

Executive Officer Award Potential at Target  Actual Payout 
 (% of Base Salary)  (Dollar amount)    
William J. Small  45% $180,900  $122,390 
James L. Rohrs  35% $77,276  $51,822 
Gregory R. Allen  25% $41,463  $34,697 
Dennis E. Rose, Jr.  25% $37,389  $25,074 
Donald P. Hileman  35% $79,894  $53,578 
23

 

The 2013 First Defiance2016 long-term incentive plan awards have the same payout percentages and components as the 2015 long-term incentive plan awards, and utilize the same peer group established by the Committee as set forth above under “2016 Executive Compensation Components.” The applicable performance targetscriteria and weighting for the short-term2016-2018 performance period are as described below:

ThresholdTargetMaximum
Award Formula Component(33% Payout)(66% Payout)(100% Payout)
Return on Assets (50% weighting)30th Percentile50th Percentile75th Percentile
EPS Growth (50% weighting)30th Percentile50th Percentile75th Percentile

Achievement of the performance levels are determined by the Committee, in its sole discretion, using financial information filed with the Securities and Exchange Commission and other sources as available. The Committee reserves the right, in its sole discretion, to make such periodic adjustments as it determines appropriate to the peer group.

For the 2014 long-term incentive compensation award,plan awards which performance period ended December 31, 2016, the relative weighting of each target and the related payout percentages of the bonus potential are described below:

 

Award Formula Component Threshold
(50% Payout)
  Target
(100% Payout)
  Maximum
(150% Payout)
  Actual
attained level
  Payout
percentage
 
Earnings Per Share (60% weighting) $2.15  $2.23  $2.32  $2.19   70.0%
Efficiency Ratio (40% weighting)  65.64%  62.36%  57.84%  64.81%  62.65%
2013 short-term incentive total payout percentage                  67.06%
Award Formula Component 

Threshold

(33%

Payout)

  

Target

(66%
Payout)

  

Maximum

(100%

Payout)

  

Actual

attained

level

  

Payout

percentage

 
Return on Assets 1014-2016 three-year average (50% weighting)(1)  0.91%  1.14%  1.25%  1.17%  75.27%
EPS Growth for three years 2014 - 2016 (50% weighting) (1)  16%  42%  73%  47%  71.48%
2014 - 2016 long-term incentive total weighted payout percentage                  73.38%

 

If(1) Actual attained levels for earnings per share and efficiency ratio exclude the Threshold performance level is not achieved,impact of costs related to the payout percentagepending merger of Commercial Bancshares, Inc.

Clawback Policy

In addition, the Board has adopted an incentive compensation clawback policy providing for that componenta three-year review period of reported results of the bonus calculation is zero. If the performance levelCompany to ensure that incentive compensation for a component is between the Threshold and Target or between the Target and the Maximum amount, the payout percentage is prorated. In 2013, the Company exceeded the Threshold level of performance in both categories. The actual EPS level was $2.19, resulting in a payout for this metric of 42.0% of the target award. The actual efficiency ratio was 64.81%, resulting in a payout for this metric of 25.06% of the target award. The aggregate short-term incentive award payout was 67.06% of the overall target award amount. As a result,all executive officers (including the Named Executive Officers were entitledOfficers) is paid based on accurate financial and operating data and the correct calculation of performance against incentive targets. The policy provisions allow the Company to recover incentive awards previously paid or awarded. A copy of this policy is posted on the Company’s website athttp://www.fdef.com under the short-term incentive plan, which were paid in cash.link “Governance Documents.”

 

2013 Long-Term Incentive Compensation.The Committee established a long-term incentive compensation component under the 2013 Incentive Plan to reward senior executives for increasing the value of the Company through sustained future growth and profitability. Awards are paid in equity issued under our 2010 Equity Incentive Plan. Under this 2013 long-term incentive compensation arrangement, we entered into an award agreement with each of the executive officers, pursuant to which, each officer has been awarded an amount of restricted stock units equal to 100% the Maximum payout. The maximum number of shares granted under the plan is calculatd by taking the maximum incentive payout dollar value divided by the share price that was based on the 20 day average closing share price as of December 31, 2012. If the officer’s employment terminates for any reason (except for certain circumstances as described in the 2013 Long-Term Agreement that have special vesting schedules for death, disability, retirement and change in control ) prior to the end of the applicable performance period, the officer shall forfeit all of the RSUs subject to the target award for that and any subsequent performance period. The 2013-2015 long-term incentive compensation target award for each of the Named Executive Officers is set forth below.

17

Executive Officer Bonus Potential at Target 
  (% of Base Salary)  (Dollar amount) 
William J. Small  45% $180,900 
James L. Rohrs  35% $77,276 
Gregory R. Allen  25% $41,463 
Dennis E. Rose, Jr.  25% $37,389 
Donald P. Hileman  35% $79,894 

The 2013 long-term incentive plan awards have different payout percentages and components than the 2012 long-term incentive plan awards, but utilize the same peer group established by the Compensation Committee. The applicable performance criteria and weighting for the 2013-2015 performance period are as described below:

Award Formula Component

Threshold

(33% Payout)

Target

(66% Payout)

Maximum

(100% Payout)

Return on Assets (60% weighting)50th Percentile75th Percentile85th Percentile
Revenue Growth (40% weighting)50th Percentile75th Percentile85th Percentile

Achievement of the awards is analyzed and determined by the Compensation Committee. Since Mr. Small retired at the end of 2013, the Compensation Committee determined his awards to be 893 shares under the 2012 LTIP, 3,189 shares under the 2013 LTIP, and $122,390 cash payment under the 2013 STIP.

Retirement Benefits

 

All of our employees, including the Named Executive Officers, are eligible to participate in the First Defiance Financial Corp. 401(k) Employee Savings Plan (the “Savings Plan”) and the First Defiance Employee Stock Ownership Plan (the “ESOP”).

The Savings Plan is a tax-qualified retirement savings plan pursuant to which all employees are able to contribute up to the limit prescribed by the Internal Revenue Service to the Savings Plan on a before-tax basis. We maintain a safe harbor plan that matches 100% of the first 3% of pay that is contributed to the Savings Plan plus 50% of the salary deferrals between 3% and 5% of compensation. All employee contributions to the Savings Plan are fully vested upon contribution, and our matching contribution is vested upon completion of a minimum service requirement.

 

The ESOP is a tax qualified plan under which shares of Common Stock are allocated to participant accounts based on the participant’s compensation relative to compensation of all active participants in the ESOP. The compensation of participants, including the Named Executive Officers, is limited to the Internal Revenue Service mandated maximum of $250,000 in 2012 for purposes of calculating the annual allocation of shares. Shares allocated to participant accounts are fully vested when the participant has completed three years of service. Participants in the ESOP hold full voting privileges for shares allocated to their account. Additional shares are allocated to participant accounts in lieu of dividends earned on allocated shares. Shares in the ESOP have been fully allocated, subject to re-allocation in the event of forfeitures. We did not make a contribution to the ESOP in 2011, 2012 or 2013, and contributions in future years are not contemplated at this time.

24

 

The Named Executive Officers are entitled to participate in the First Defiance Deferred Compensation Plan, which enables the Named Executive Officers to defer up to 80% of their base salary and up to 100% of bonus payments. The First Defiance Deferred Compensation Plan is discussed in further detail under the heading “Executive CompensationNonqualified Deferred Compensationbelow. below.

Perquisites and Other Personal Benefits

 

We provide our Named Executive Officers with perquisites and other personal benefits that we and the Committee believebelieves are reasonable and consistent with our overall compensation program to better enable us to attract and retain employees for key positions. The Committee periodically reviews the levels of perquisites and other personal benefits provided to Named Executive Officers.

 

In 2013,2016, we provided each of the Named Executive Officers, other than Mr. Allen, with the option to receive a $600 monthly automobile allowance.allowance, none of whom exercised the option. We provide Mr. Allen the use of a Company owned vehicle. Each Named Executive Officer also is entitled to receive a social country club membership and,eligible, upon relocation, to receive reimbursement for certain reasonable expenses associated with the costs of such relocation. There were no relocations of executiveThe Company considers reimbursement requests for country club and other social organization membership for its senior officers, in 2013.including the Named Executive Officers, for certain business purposes.

 

In 2010, we establishedWe offer an Executive Group Life Post-Separation Plan, which providedprovides death benefits equal to two times the executive’s base salary. ParticipationAll of the Named Executive Officers participate in the Post Separation Plan terminated the executives’ participation in the First Federal Bank of the Midwest Executive Group Life Post-Separation Plan, dated April 28, 2003. The following individuals participate in the plan:except Mr. Small, Mr. Rohrs, Mr. Hileman, Mr. Allen, Mr. RoseThompson and Mr. Harris.Reisner.

 

The value of these perquisites is included in column (g) of the “Summary Compensation TableTable.”.

 

Employment and Change in Control Agreements

 

We have Employment or Change in Control Agreements with certain key employees, including the Named Executive Officers. The employmentOfficers, except Mr. Mulford. These agreements include provisions for severance payments upon a change of control and are designed to promote stability and continuity of senior management. Information regarding applicable payments under such agreements for the Named Executive Officers is provided under the heading “Executive CompensationPotential Payments Upon Termination or Change in Controlbelow. below.

 

COMPENSATION COMMITTEE REPORT

 

First Defiance’s Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in this Proxy Statement and our annual report on Form 10-K.

 

Samuel S. Strausbaugh, Chairman

John L. Bookmyer

Stephen L. Boomer

Jean A. Hubbard

Thomas A. Voight

 

March 17, 2014February 16, 2017

 

19
25 

 

EXECUTIVE COMPENSATION

 

Summary Compensation Table

 

The table below summarizes the total compensation paid or earned by each of the Named Executive Officers for the fiscal years ended December 31, 2013, 20122016, 2015 and 2011.2014. The Named Executive Officers include all persons serving as our CEO and CFO during 2013,2016, and our three other most highly compensated executive officers.

 

(a) (b)  (c)  (d)  (e)  (f)  (g)  (h) 
              Non-Equity       
              Incentive       
              Plan  All Other    
           Stock  Compen-  Compen-    
Name and    Salary  Bonus  Awards  sation  sation  Total 
Principal Position Year  ($)  ($)  ($)(1)  ($)(2)  ($)(3)  ($) 
William J. Small  2013  $405,569  $-  $61,197  $122,390  $17,050  $606,206 
Chairman of the Board  2012   359,808   76,000   118,743   -   18,855   573,405 
& Chief Executive Officer of  2011   330,201   -   147,922   -   18,287   496,410 
First Defiance                            
                             
Donald P. Hileman  2013  $228,269  $-  $179,707  $53,578  $10,659  $472,213 
Executive Vice President &  2012   216,538   12,000   91,823   11,368   11,078   342,807 
Chief Financial Officer  2011   194,808   -   55,105   29,815   10,975   290,702 
of First Defiance and First                            
Federal; CEO of First Insurance Group of the Midwest, Inc.                            
                             
James L. Rohrs  2013  $220,788  $-  $175,622  $51,822  $15,738  $463,970 
Executive Vice President  2012   213,096   14,000   72,302   -   16,531   315,929 
& President and Chief  2011   204,000   -   82,412   -   13,964   300,376 
Executive Officer of First                            
Federal Bank                            
                             
Gregory R. Allen  2013  $165,853  $-  $93,821  $34,697  $20,172  $314,543 
First Federal Bank  2012   160,263   -   14,823   47,127   19,163   241,376 
President of Southern  2011   157,695   -   8,784   53,966   18,674   239,120 
Market Area                            
                             
Dennis E. Rose Jr.  2013  $149,556  $-  $84,602  $25,074  $11,768  $271,000 
Executive Vice President  2012   144,077      13,284   42,661   12,738   212,761 
of First Federal Bank  2011   140,485      7,897   35,933   12,103   196,418 
(a) (b)  (c)  (d)  (e)  (f)  (g)  (h) 

Name and

Principal Position

 Year  

Salary

($)

  

Bonus

($)

  

Stock

Awards

($)(1)

  

Non-Equity

Incentive

Plan

Compen-

sation

($)(2)

  

All Other

Compen-
sation

($)(3)

  

Total

($)

 
Donald P. Hileman  2016  $430,000  $465  $250,527  $246,047  $27,168  $954,207 
President & Chief Executive  2015   400,000      213,505   238,212   19,805   871,522 
Officer of First Defiance  2014   356,500      162,575   192,578   11,637   723,290 
and First Federal; CEO of                            
First Insurance  Group of the                            
Midwest, Inc.                            
                             
Kevin T.Thompson  2016  $224,911  $465  $127,546  $100,096  $13,459  $466,477 
Executive Vice President &  2015   218,360      90,659   101,142   10,516   420,678 
Chief Financial Officer  2014   204,846      69,281   86,066   3,096   363,288 
of First Defiance and First                            
Federal                            
                             
John R. Reisner  2016  $187,353  $465  $110,477  $81,936  $8,773  $389,004 
Executive Vice President  2015   180,147      74,796   83,442   10,973   349,358 
& Chief Risk Officer and  2014   168,998      57,163   71,004   2,347   299,512 
Legal Counsel of First Defiance                            
and First Federal                            
                             
Gregory R. Allen  2016  $206,500  465  $93,812  $97,408  $22,389  $420,574 
Executive Vice President &  2015   200,000      83,021   92,638   22,862   398,521 
Community Banking President  2014   170,955      31,829   34,257   21,326   258,367 
of First Federal                            
                             
Michael D. Mulford  2016  $154,612  $465  $40,122  $58,595  $9,182  $262,977 
Executive Vice President &  2015   149,387      35,278   59,310   8,953   252,927 
Chief Credit Officer of First  2014   143,581      26,139   51,610   7,318   228,647 
Federal                            

 

(1)The amounts in column (e) reflect the aggregate grant date fair value of the shares granted under the 2011 long-term incentive plan awards and 2012 short-term and2014 long-term incentive plan awards, as computed in accordance with FASB ASC Topic 718, and the estimated values of the 20132015 and 2016 long-term incentive plan awards based upon the probable outcome of the applicable performance conditions.outcomes. Assumptions used in the calculations of theseare not materially different from the amounts are included in Note 20 to our audited financial statements for the fiscal year ended December 31, 2013,2016, included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on February 28, 2014.2017. If maximum results are achieved under the 2016 long-term incentive plan, awards would be as follows: Mr. Hileman 7,368 shares, or $278,363; Mr. Thompson 3,005 shares, or $113,529; Mr. Reisner 2,503 shares, or $94,563; Mr. Allen 2,759 shares, or $104,235; Mr. Mulford 1,180 shares, or $44,580, with all awards paid in FDEF shares. In addition, the amounts for Mr. Thompson and Mr. Reisner both include an additional stock award of $25,370.

26

(2)The amounts in column (f) reflect the cash incentive awards to the named individuals discussed in further detail above, under the heading “Performance Based“Performance-Based Incentive Compensation”.

(3)The amount shown as “All Other Compensation” includes the following perquisites and personal benefits:
     Automobile                
     Allowance                
     or                
     Personal                
     Use of     Value of  Employee Stock       
  Club  Company  401(k)  Life  Purchase Plan       
Name Membership  Automobile  Match  Insurance  Match (a)  Gift Card  Total 
William J. Small $750  $1,901  $11,728  $2,671  $-  $-  $17,050 
Donald P. Hileman $-  $-  $7,751  $1,491  $1,417  $-  $10,659 
James L. Rohrs $-  $1,931  $8,904  $3,103  $1,800  $-  $15,738 
Gregory R. Allen $6,215  $3,126  $8,372  $596  $1,800  $63  $20,172 
Dennis E. Rose Jr. $-  $5,765  $5,521  $419  $-  $63  $11,768 

Name 

Club

Membership

  

Automobile

Allowance

or Personal

Use of

Company

Automobile

  

401(k)

Match

  

Value of

Life

Insurance

  

Employee

Stock

Purchase

Plan Match

(a)

  

Company

Deferred

Compensation

Plan

Contribution

  Total 
Donald P. Hileman $-  $-  $10,600  $2,469  $390  $13,709  $27,168 
Kevin T.Thompson $-  $-  $10,600  $1,509  $1,350  $-  $13,459 
John R. Reisner $-  $-  $7,494  $1,279  $-  $-  $8,773 
Gregory R. Allen $8,051  $1,277  $10,600  $661  $1,800  $-  $22,389 
Michael D. Mulford $-  $-  $8,565  $422  $195  $-  $9,182 

 

(a)All of our employees, including the Named Executive Officers, are eligible to participate in the First Defiance Financial Corp. Employee Investment Plan (the “ESPP”). The ESPP is a means for all employees to purchase Common StockFDEF shares at the current market prices at the time of purchase through regular payroll deductions. We will contribute an amount equal to 15% of each of the participating employee’s actual payroll deductions up to $150 per month. The employee specifies the amount to be withheld from his/her pay with a minimum of $30 per month and a maximum of $5,000 per month.

 

20132016 Grants of Plan-Based Awards

 

During 2013,2016, we made awards to Named Executive Officers as part of short-term and long-term incentive compensation awards, as described above. The short-term incentive compensation awards provided for cash payments. The long-term incentive compensation awards are to be made 100%in RSUs and settled in shares of Common Stock.Company shares.

 

     Estimated Future Payouts Under
Non-Equity Incentive Plan Awards(2)
 Estimated Future Payouts Under
Equity Incentive Plan Awards (1)(3)
    
                  Grant 
   Date              Date Fair 
   Approved by        Threshold Target Maximum Value of 
   Compensation Threshold Target Maximum (Shares/ (Shares/ (Share/ Stock      

Estimated Future Payouts Under Non-

Equity Incentive Plan Awards (1)

 

Estimated Future Payouts Under

Equity Incentive Plan Awards (2)

   
Name Grant Date Committee ($) ($) ($) Units) Units) Units) Awards  

Grant

Date

 

Date

Approved by

Compensation

Committee

 

Threshold

($)

 

Target

($)

 

Maximum

($)

 

Threshold

(Shares/

Units)

 

Target

(Shares/

Units)

 

Maximum

(Share/

Units)

 

Grant Date

Fair Value of

Stock

Awards

 
William J. Small 01/01/13 02/18/13 $90,450  $180,900  $271,350   10,147   20,294   30,748  $61,197 
                                
Donald P. Hileman 01/01/13 02/18/13 $38,500  $77,000  $115,500   4,319   8,638   13,088  $179,707  01/01/16 12/21/2015 $96,750  $193,500  $290,250   2,431   4,863   7,368  $278,363 
                                                                
James L. Rohrs 01/01/13 02/18/13 $37,625  $75,250  $112,875   4,221   8,441   12,790  $175,622 
Kevin T. Thompson 01/01/16 12/21/2015 $39,360  $78,719  $118,079   992   1,983   3,005  $113,529 
                                
John R. Reisner 01/01/16 12/21/2015 $32,787  $65,574  $98,361   826   1,652   2,503  $94,563 
                                                                
Gregory R. Allen 01/01/13 02/18/13 $20,100  $40,200  $60,300   2,255   4,510   6,833  $93,821  01/01/16 12/21/2015 $36,138  $72,275  $108,413   910   1,821   2,759  $104,235 
                                                                
Dennis E. Rose Jr. 01/01/13 02/18/13 $18,125  $36,250  $54,375   2,033   4,066   6,161  $84,602 
Michael D. Mulford 01/01/16 12/21/2015 $23,192  $46,384  $69,576   389   779   1,180  $44,580 

27

 

(1)Short term incentive awards granted in 2016 pursuant to the Incentive Compensation Plan, as described above.

(2)Long term incentive awards made in RSUs and granted pursuant to the 20132016 Incentive Plan, as described above.
(2)Short term incentive awards granted pursuant to the 2013 Incentive Plan, as described above.
(3)These awards are made in shares of restricted stock units.

 

Outstanding Equity Awards at Fiscal Year-End 20132016

 

The following table provides information concerning unexercised options and non-vested stock awards for each Named Executive Officer outstanding as of the end of the most recently completed fiscal year. Each outstanding award is represented by a separate row which indicates the number of securities underlying the award. The table also discloses the exercise price and the expiration date.

Option Awards
     Number of Securities      
  Number of Securities  Underlying      
  Underlying  Unexercised  Option  Option
  Unexercised Options  Options(1)  Exercise  Expiration
Name (#) Exercisable  (#) Unexercisable  Price  Date
William J. Small  1,000   0  $27.13  04/18/2014
   1,000   0  $25.89  04/18/2015
   1,000   0  $26.47  05/21/2016
   1,000   0  $27.41  04/15/2017
   1,000   0  $17.64  04/21/2018
   14,000   0  $15.97  07/21/2018
   800   200  $11.00  04/23/2019
               
Donald P. Hileman  2,000   0  $22.72  12/16/2017
   750   0  $17.64  04/21/2018
   800   200  $11.00  04/23/2019
               
James L. Rohrs  1,000   0  $27.13  04/18/2014
   2,000   0  $25.89  04/18/2015
   1,000   0  $26.47  05/21/2016
   1,000   0  $27.41  04/16/2017
   1,000   0  $17.64  04/21/2018
   8,000   0  $15.97  07/21/2018
   800   200  $11.00  04/23/2019
               
Gregory R. Allen  5,000   0  $27.13  04/18/2014
   2,000   0  $25.89  04/18/2015
   2,000   0  $26.47  05/21/2016
   1,000   0  $27.41  04/16/2017
   1,000   0  $17.64  04/21/2018
   800   200  $11.00  04/23/2019
               
Dennis E. Rose Jr.  1,000   0  $27.13  04/18/2014
   2,000   0  $25.89  04/18/2015
   2,000   0  $26.47  05/21/2016
   1,000   0  $27.41  04/16/2017
   1,000   0  $17.64  04/21/2018
   800   200  $11.00  04/23/2019

Option Awards Stock Awards 
Name 

Number of

Securities

Underlying

Unexercised

Options

(#)

Exercisable

  

Number of

Securities

Underlying

Unexercised

Options

(#)

Unexercisable

  

Option

Exercise

Price

  

Option

Expiration

Date

 

Number of

shares or

units of

stock that

have not

vested

(#)

  

Market

value of

shares or

units of

stock that

have not

vested

(#)

  

Equity

incentive

plan awards:

number of

unearned

shares, units

or other

rights that

have not

vested

(#)(1)

  

Equity

incentive

plan

awards:

market or

payout

value of

unearned

shares,

units or

other

rights that

have not

vested

($)

 
Donald P. Hileman                -   -   14,989  $760,552 
                               
Kevin T. Thompson                -   -   6,254  $317,303 
                               
John R. Reisner                -   -   5,181  $262,869 
                               
Gregory R. Allen                -   -   5,733  $290,897 
                               
   1,000   0  $27.41  04/16/2017                
   1,000   0  $17.64  04/21/2018                
                               
Michael D. Mulford                -   -   2,443  $123,958 

 

(1)All options listed above vestThe numbers of restricted stock units vesting at a rateDecember 31, 2017 are as follows: Mr. Hileman 8,358, Mr. Thompson 3,549, Mr. Reisner 2,928, Mr. Allen 3,250 and Mr. Mulford 1,381. The numbers of 20% per year over the first five yearsrestricted stock units vesting as of the ten-year option term except options that expire 04/23/2019 vest at a rate of 40% after two yearsDecember 31, 2018 are as follows: Mr. Hileman 6,631, Mr. Thompson 2,705, Mr. Reisner 2,253, Mr. Allen 2,483 and than 20% per year over the next three years of the ten-year term.Mr. Mulford 1,062.

 

28

Option Exercises and Stock Vested In 20132016

 

The following table provides information concerning exercises of stock options and vesting of stock awards during the most recently completed fiscal year for each of the Named Executive Officers on an aggregated basis. The table reports the number of shares for which the options were exercised or vested and the aggregate dollar value realized upon exercising those options or when the stock awards became vested.

  Option Awards  Stock Awards 
  Number of Shares  Value Realized  Number of Shares  Value Realized 
  Acquired on Exercise  on Exercise  Acquired on Vesting  on Vesting 
Name (#)  ($)  (#)  ($) 
William J. Small  1,000  $3,070   3,189  $82,818 
                 
Donald P. Hileman  -  $-   462  $11,998 
                 
James L. Rohrs  5,000  $19,050   451  $11,712 
                 
Gregory R. Allen  5,000  $18,400   241  $6,259 
                 
Dennis E. Rose Jr.  5,000  $18,950   217  $5,635 

  Option Awards  Stock Awards 
Name 

Number of Shares

Acquired on Exercise

(#)

  

Value Realized

on Exercise

($)

  

Number of Shares

Acquired on Vesting

(#)

  

Value Realized

on Vesting

($)

 
Donald P. Hileman  -  $-   6,960  $353,150 
                 
Kevin T. Thompson  -  $-   3,466  $175,865 
                 
John R. Reisner  -  $-   2,947  $149,531 
                 
Gregory R. Allen  3,000  $56,580   1,363  $69,159 
                 
Michael D. Mulford  -  $-   1,119  $56,778 

 

Nonqualified Deferred Compensation

 

Pursuant to the First Defiance Deferred Compensation Plan, certain executives, including our Named Executive Officers, as well as our directors may defer receipt of up to 80% of their base compensation and up to 100% of non-equity incentive plan compensation and, in the case of directors, up to 100% of directors’ fees. Deferral elections are made by eligible executives or directors in December of each year for amounts to be earned in the following year.

 

Amounts deferred in the First Defiance Deferred Compensation Plan may be invested in any funds available under the Plan. The table below shows the funds available under the Plan and their annual rate of return for the calendar year ended December 31, 2013,2016, as reported by the administrator of the Plan.

 

Name of Fund Rate of
Return
  Name of Fund Rate of Return 
AmCent VP Value: CI 2  31.48% Mainstay VP Cash Mgmt  0.01%
Fidelity VIP Contrafund: IC  31.29% MainStay VP Int’l Eq  15.11%
Fidelity VIP Freedom 2010: IC  13.49% Mainstay VP MidCap Core  42.18%
Fidelity VIP Freedom 2020: IC  16.01% PIMCO VIT Tot Return: AC  -1.96%
Fidelity VIP Freedom 2030: IC  21.66% Royce Micro-Cap  20.99%
Fidelity VIP InvGd Bond: IC  -1.78% UIF US Real Estate  2.05%
First Defiance Stock  37.62% T. Rowe Price Ltd-Term Bond  0.13%
Janus AS Forty: IS  31.23% MainStay VP Eagle Small Grow  30.89%
Name of Fund 

Rate of

Return

  Name of Fund Rate of Return 
AmCent VP Value:  CI 2  20.28% Mainstay VP Cash Mgmt  0.01%
Fidelity VIP Contrafund:  IC  8.01% MainStay VP Int’l Eq  -4.95%
Fidelity VIP Freedom 2010:  IC  5.45% Mainstay VP MidCap Core  11.17%
Fidelity VIP Freedom 2020:  IC  6.12% PIMCO VIT Tot Return:  AC  2.68%
Fidelity VIP Freedom 2030:  IC  6.61% MainStay VP SmallCap Core  11.72%
Fidelity VIP InvGd Bond:  IC  4.74% UIF US Real Estate  6.81%
First Defiance Stock  37.10% T. Rowe Price Ltd-Term Bond  1.37%
Janus AS Forty:  IS  2.20% MainStay VP Eagle Small Grow  10.01%

29

 

Benefits under the First Defiance Deferred Compensation Plan are generally paid beginning in the year following the executive’s retirement or termination. However, the Plan does havehas provisions for scheduled “in-service” distributions from the plan,Plan, and it also allows for hardship withdrawals upon the approval of the Compensation Committee. Retirement benefits are paid either in a lump sum or in scheduled installment payments when the executive’s termination is considered a retirement. All other distributions are made in lump sum payments.

The following table provides information with respect to our Named Executive Officers’ participation in the First Defiance Deferred Compensation Plan. All contributions to the First Defiance Deferred Compensation Plan are made by the executives participating in the Plan. We make no contributions to the plan and noneNone of our Named Executive Officers received a withdrawal or distribution under the plan.Plan.

 

 Executive     Aggregate Balance 
 Contributions in Aggregate Earnings at Last Fiscal Year 
 Last Fiscal Year in Last Fiscal Year End 
Name ($) ($) ($)  

Executive

Contributions in

Last Fiscal Year

($)

 

Registrant

Contributions in

Last Fiscal Year

($)

 

Aggregate Earnings

in Last Fiscal Year

($)

 

Aggregate Balance

at Last Fiscal Year

End (2)

($)

 
William J. Small $0  $76,019  $356,512 
Donald P. Hileman $7,500  $10,325  $63,061  $0  $13,709(1) $5,230  $140,716 
James L. Rohrs $0  $33,406  $181,281 
Kevin T. Thompson $0      $0  $0 
John R. Reisner $0      $0  $0 
Gregory R. Allen $0  $33,159  $176,545  $0      $15,927  $214,884 
Dennis E. Rose Jr. $0  $7,328  $29,290 
Michael D. Mulford $0      $0  $0 

(1)This amount is included in the All Other Compensation column of the Summary Compensation Table.
(2)All amounts except Aggregate Earnings have been reported as compensation in the Summary Compensation Table in previous years.

 

Potential Payments Upon Termination or Change in Control

 

The tablediscussion below summarizes the estimated payments to be made under each contract, agreement, plan or arrangement that provides for payments to a Named Executive Officer at, following, or in connection with any termination of employment including by resignation, severance, retirement, disability or a constructive termination, by a change of control of the Company, or by a change in the Named Executive Officer’s responsibilities (that may not result in a termination of employment).

  

The amounts shown assume that such termination was effective as of December 31, 2013, and thus include amounts earned through such time and are estimates of the amounts which would be paid out to the executives upon their termination. The actual amounts to be paid out can only be determined at the time of such executive’s separation from us.

Payments Made Upon Termination

 

Regardless of the manner in which a Named Executive Officer’s employment terminates, the executive is entitled to receive amounts earned during the term of employment. Such amounts include:

 

·non-equity incentive compensation earned during the fiscal year;

·amounts contributed under the First Defiance Deferred Compensation Plan;

·unused vacation pay;

·amounts accrued and vested through our 401(k) Plan; and

30

·ability to exercise outstanding vested options for up to 3 months after termination (but not longer than the original term).

 

Payments Made Upon Retirement

 

In the event of retirement of a Named Executive Officer, in addition to the items identified above, the executive will be entitled to the following:

 

·accelerated vesting of all outstanding unvested stock options and ability to exercise all outstanding options for up to 5 years after retirement (but not longer than the original term);

·accelerated vesting of all outstanding restricted stock;

·accelerated vesting of a portion of outstanding restricted stock units calculated based on the actual performance of the company and peer group through the fiscal quarter ending closest to the date of such retirement; and

·executives who meet minimum age and years of service requirements are entitled to continue to participate in our health and welfare benefits. These benefits are the same as retiree medical benefits offered to all of our employees and are more fully described in Note 16 to the Financial Statements included in the Annual Report on Form 10-K for the year ended December 31, 2013.2016.

 

Payments Made Upon Death or Disability

 

In the event of the death or disability of a Named Executive Officer, in addition to the benefits listed under the headings “PaymentsPayments Made upon Termination”Termination and “PaymentsPayments Made Upon Retirement”Retirement above, the Named Executive Officer will receive benefits under our disability plan or payments under our life insurance plans, as appropriate. A Named Executive Officer who dies or becomes disabled prior to retirement will only have 1one year after death or disability (or the original term, if shorter) to exercise all outstanding stock options.

 

Payments Made Upon Change of Control

 

Each Named Executive Officer, other than Mr. Rose, has entered intoHileman, Mr. Thompson and Mr. Allen each have an employment agreement with usFirst Defiance and First Federal, the terms of which are all similar. Pursuant to theirUnder the employment agreements, if the executive’s employment is terminated followingfor (and for Mr. Hileman and Mr. Thompson, up to six months after) a change of control (other than termination by us for cause or by reason of death or disability) or if the executive terminates his employment for “good reason” (as defined in the employment agreements), in addition to the benefits listed under the heading “PaymentsPayments Made Upon Termination,” the Named Executive Officerexecutive will receive a lump sum severance payment of 2.99 times the employee’s average annual compensation for the five most recent taxable years ending during the calendar year in which the Notice of Termination occurs. Under the employment agreements, compensation is defined as base salary plus non-equity incentive bonus. In addition, the employment agreements provide that the executive will be entitled to continued participation in insurance and other benefit plans for the earlier to occur of the expiration of the term of the employment agreement or the date upon which the executive becomes a full-time employee of another employer.

 

Further, all

31

Mr. Reisner has a change of control and non-solicitation agreement with First Defiance and First Federal. Under the terms of this agreement, in the event his employment is terminated within six months prior to a change of control or within one year after a change of control, he is entitled to receive an amount equal to two times his base salary most recently set prior to the occurrence of the individualschange in control. He is also entitled to continued health insurance coverage at no cost until the earlier of one year or the date on which he is included in another employer’s health insurance plan.

Generally, pursuant to the employment and change of control agreements, a change of control has the meaning set forth in Section 409A(a)(2)(A)(v) of the Internal Revenue Code of 1986, as amended. In order to receive any payments under the employment or change of control agreements, Mr. Hileman, Mr. Thompson and Mr. Reisner must execute a general release of claims.

All of the Named Executive Officers’ unvested stock options will automatically vest and become exercisable in the event of a change in control. Such unvested options do not vest in the event of termination for reasons other than retirement, death or disability, even if such termination is for “good reason.”

Further, all or a portion of the individualsindividual’s unvested restricted stock and unvested restricted stock units will vest in the event that the individual is terminated without cause after a change in control but before the end of the performance period covered by the restricted stock or restricted stock unit award. The portion of the unvested restricted stock and unvested restricted stock units that vests is the greater of (a) the number of shares that would have vested if the individual had been employed for the full performance period and the target level of performance had been achieved for each performance goal, or (b) the number of shares that would vest based on the actual performance of the company and peer group through the fiscal quarter ending closest to the date of such termination. Such unvested restricted stock and restricted stock units do not vest in the event of termination for reasons other than retirement, death or disability, even if such termination is for “good reason.”

 

Mr. Rose has entered into a change of control and non-compete agreement. UnderThe table below summarizes the terms of this agreement, in the event his employment is terminated within six months prior to a change of control or within one year after a change of control, he is entitled to receive an amount equal to his annual salary most recently set prior to the occurrence of the change in control.

Generally, pursuant to the agreements, a change of control has the meaningestimated payments set forth in Section 409A(a)(2)(A)(v)the agreements described above. The amounts shown assume that such termination was effective as of December 31, 2016, and, thus, include amounts earned through such time and are estimates of the Internal Revenue Codeamounts which would be paid out to the executives upon their termination. The actual amounts to be paid out can only be determined at the time of 1986, as amended.

The following table sets forth information regarding payments under these agreements.such executive’s separation from us.

 

      Involuntary        
      Not for       
      Cause Involuntary      
      Or Change of      
      Voluntary Control      
Executive Benefits and Payments Voluntary For Cause Good Reason Termination      
upon Termination Termination Termination Termination (CIC) Death Disability 
William J. Small                        
Severance  -   -  $1,215,646  $1,215,646   -   - 
Accelerated vesting of options  -   -   -   -  $2,994  $2,994 

Executive Benefits and Payments

upon Termination

 

Voluntary

Termination

 

For Cause

Termination

 

Involuntary

Not for

Cause

Or

Voluntary

Good Reason

Termination

 

Involuntary

Change of

Control

Termination

(CIC)

  Death  Disability 
Donald P. Hileman                                                
Severance  -   -  $839,550  $839,550   -   -        $1,419,108  $1,419,108       
Accelerated vesting of options  -       -   -  $2,994  $2,994                   
James L. Rohrs                        
Kevin T. Thompson                        
Severance       $766,684  $766,684       
Accelerated vesting of options                  
John R. Reisner                        
Severance  -   -  $804,319  $804,319   -   -        $388,146  $388,146       
Accelerated vesting of options  -   -   -   -  $2,994  $2,994                   
Gregory R. Allen                                              
Severance  -   -  $643,781  $643,781   -   -        $723,399  $723,399       
Accelerated vesting of options  -   -   -   -  $2,994  $2,994                   
Dennis E. Rose Jr                        
Michael D. Mulford                      
Severance  -   -   -  $150,510   -   -                     
Accelerated vesting of options  -   -   -   -  $2,994  $2,994                   

 

26

 32

 

PROPOSAL 2

 

Non-Binding Advisory Vote on Executive Compensation

 

The Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the “Dodd-Frank Act”), and the rules and regulations adopted by the SEC under the Dodd-Frank Act, require that ourOur shareholders have an opportunity to approve, in a non-binding advisory vote, the compensation of our Named Executive Officers as disclosed in this proxy statement. Our Named Executive Officers are those individuals included in the Summary Compensation Table on page 2026 in this proxy statement. The compensation being approved is the compensation required to be disclosed in this proxy statement by the rules of the SEC, including the compensation described in the Compensation Discussion and Analysis, accompanying tables and any related material disclosed in this proxy statement.

 

The vote is advisory in nature and therefore will not bind the Board to take any particular action. Nevertheless, if there is a significant vote against, the Board intends to attempt to determine the reason for such negative votes and may make changes to executive compensation based on its findings.

 

The Board has structured our executive compensation program with the following objectives in mind: compensation should be directly linked to corporate operating performance, and all officers should receive fair and equitable compensation for their respective levels of responsibility and supervisory authority compared to their peers within the Company as well as their peers within the financial services industry. The Board urges you to read the “Compensation Discussion and Analysis” starting on page 1418 of this proxy statement and the related compensation tables and narrative through page 26.32.

 

The Board is asking you to approve the following resolution, which will be submitted for a shareholder vote at the Annual Meeting:

 

“Resolved, that the shareholders approve the compensation of First Defiance’s named executive officers as named in the Summary Compensation Table of the Company’s 20132017 Proxy Statement, as described in the ‘Compensation Discussion and Analysis,’ the compensation tables and the related disclosure contained on pages 1418 - 2632 in the Proxy Statement.”

 

Because your vote isadvisory, it will not be binding upon the Board, overrule any decision made by the Board, or create or imply any additional fiduciary duty by the Board. The Compensation Committee may, however, take into account the outcome of the vote when considering future executive compensation arrangements.

 

Your Board Recommends That You

Vote FOR the Approval of our Executive Compensation.

27
 33

 

BENEFICIAL OWNERSHIP

 

The following table includes, as of the Voting Record Date, certain information as to the Common StockFDEF shares beneficially owned by (i) the only persons or entities, including any “group” as that term is used in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended (“1934 Act”), known to us to be the beneficial owner of more than 5% of the issued and outstanding Common Stock,shares, (ii) each director and nominee, (iii) the Named Executive Officers, and (iv) all of our directors and executive officers as a group.

 

 Common Stock 
    Right to    
    Acquire    
    Beneficial    
    Ownership    
    Under Options    
    Exercisable Percent of  Amount and Nature of Beneficial Ownership 
Name of Beneficial Owner (a) Shares Owned Within 60 Days Class (b)  Shares Owned  

Right to

Acquire

Beneficial

Ownership

Under Options

Exercisable

Within 60 Days

 

Percent of

Class (b)

 
Dimensional Fund Advisors LP  782,119(d)     8.70%
BlackRock, Inc.  690,615(c)     7.16%  1,127,328(c)     12.55%
Dimensional Fund Advisors LP  747,077(d)     7.74%
Wellington Management Company, LLP  536,100(f)     5.56%
Manulife Financial Corporation  528,733(e)     5.48%
William J. Small  90,638(e)      1.20%
John R. Reisner  3,263       
Robert E. Beach  -         
Dr. Douglas A. Burgei  24,250(e)      
Donald P. Hileman  32,418       
Kevin T.Thompson  5,786       
Gregory R. Allen  22,868        
Michael D. Mulford  4,299       
Stephen L. Boomer  13,377(e)      
Samuel S. Strausbaugh  9,566        
John L. Bookmyer  1,568   6,000      8,322       
Stephen L. Boomer  13,035(g)      
Dr. Douglas A. Burgei  32,662(g)      
Peter A. Diehl  10,348       
Barbara A. Mitzel  2,006(e)      
Jean A. Hubbard  4,232   2,000      5,789        
Barbara A. Mitzel  3,969(g)  2,600    
James L. Rohrs  57,170   15,000    
William J. Small  121,953(g)  20,000   1.26%
Samuel S. Strausbaugh  8,442   2,800    
Thomas A. Voigt  7,013(g)      
Gregory R. Allen  20,447(h)  12,000    
Donald P. Hileman  23,048   3,750    
Dennis E. Rose, Jr.  15,596(g)  8,000    
All current directors and executive officers as a group (19 persons)  341,691(g)(h)  93,000   3.54%
Charles D. Niehaus  2,979       
Thomas A. Reineke  3,349(e)        
All current directors and executive officers as a group (20 persons)  228,910(e)      3.13%

 

(a)Each of the directors and executive officers may be contacted at the address of First Defiance.

 

(b)If no percent is provided, the number of shares is less than 1% of the total outstanding shares of Common Stock.FDEF shares.

 

(c)Based on a Schedule 13G/A filed with the SEC on January 29, 2014,12, 2017, BlackRock, Inc., 4055 East 52nd Street, New York, New York 10022,10055, possesses sole voting power over 670,6181,087,715 shares of Common Stock and sole dispositive power over 690,615 shares of Common Stock.1,127,328 shares.

 

(d)Based on a Schedule 13G/A filed with the SEC on February 10, 2014,9, 2017, Dimensional Fund Advisors LP, Palisades West, Building One, 6300 Bee Cave Road, Austin, Texas 78746 (“Dimensional”), an investment advisor registered under Section 203 of the Investment Advisors Act of 1940, possesses sole voting power over 723,623754,656 shares of Common Stock and sole dispositive power over 747,077 shares of Common Stock.782,119 shares. All shares reported are owned by the funds for which Dimensional serves as investment advisor, and Dimensional disclaims beneficial ownership of such securities.

 

(e)Based on a Schedule 13G filed with the SEC on February 13, 2014, Manulife Asset Management (US) LLC, 197 Clarendon Street, Boston, Massachusetts 02116, possesses sole voting and sole dispositive power over 525,626 shares of Common Stock and Manulife Asset Management (North America) Limited, 200 Bloor Street East, Toronto, Ontario, Canada, M4W 1E5, possess sole voting and sole dispositive power over 3,107 shares of Common Stock. Manulife Financial Corporation, 200 Bloor Street East, Toronto, Ontario, Canada, M4W 1E5, through these indirect wholly-owned subsidiaries, may be deemed to have beneficial ownership of 528,733 shares of Common Stock.
(f)Based on a Schedule 13G/A filed with the SEC on February 14, 2014, Wellington Management Corporation, LLP, 280 Congress Street, Boston, Massachusetts 02210, possesses in its capacity as investment advisor, shared voting and shared dispositive power over 536,100 shares of Common Stock.

(g)Includes shares of Common Stock in which beneficial owners share voting and/or investment power as follows: 8,3008,988 held jointly by Mr. Boomer and his spouse; 5,7775,003 shares held jointly by Dr. Burgei and his spouse; 2,2371,578 shares which Ms. Mitzel owns jointly with her spouse;319 shares and 53,240 39,156 shares which Mr. Small owns jointly with his children and spouse respectively; 1,721 shares held by Mr. Voigt’s spouse; and 3,419 shares and 390975 shares owned by Mr. Rose’s spouse and father, respectively.

(h)Includes the following shares pledged as collateral on a loan: Mr. Allen – 12,700.Reineke’s spouse.

 

34

RELATED PERSON TRANSACTIONS

 

All of our directors and executive officers have commercial, consumer or mortgage banking relationships with First Federal and a number have insurance relationships through First Defiance’s wholly-owned subsidiary,First Insurance Group of the Midwest, Inc. All loan and deposit relationships with our directors and executive officers (i) were made in the ordinary course of business; (ii) were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable loans or deposits with persons not related to First Federal; and (iii) did not involve more than the normal risk of collectability or present other unfavorable features.

In the fiscal year ended December 31, 2016, the Bank purchased printing services, office supplies, and financial supplies totaling $357,492 from Financial Forms & Systems, Inc., of which James Williams’s brother, Jeffrey Williams, is a director and President. James Williams also serves as an advisor to Financial Forms & Systems.

 

We have a policy that covers all loans to our directors and executive officers. In accordance with that policy, any loan request for directors or executive officers that, when aggregated with other extensions of credit from First Federal exceeds $500,000, requires prior approval of the Board. Loans to executive officers, which when aggregated with existing extensions of credit are less than $500,000, do not require prior approval of the Board, but must be reported at the next Board meeting. Loans to directors, which when aggregated with existing extensions of credit are less than $500,000, do not require Board approval and are not required to be reported to the Board at the next Board meeting. However, all loan transactions with related persons are reported to and ratified by the full Board and the Audit Committee quarterly. Our policy is that it will not enter into related person transactions that are outside of normal banking relationships.

 

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

 

Section 16(a) of the Securities Exchange Act of 1934 requires our executive officers and directors, and persons who own more than ten percent of our Common Stock,shares, to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the Securities and Exchange Commission and to provide us with a copy of such form. Based on our review of the copies of such forms it has received, we believe that our executive officers and directors complied with all filing requirements applicable to them with respect to transactions during the fiscal year ended December 31,2013, 2016, except that each of Mr. StrausbaughHileman, Mr. Brent L. Beard, Ms. Mitzel and Mr. Niehaus filed twoone late FormsForm 4 reporting one late transaction on each,and Mr. HarrisReisner filed one late Form 4 reporting two late transactionstransactions.

35

PROPOSAL 3

Declassification of the Board of Directors

After careful consideration, the Board has determined that the best interests of First Defiance and Mr. Voigt filed one late Form 4 reporting two late transactions.its shareholders would be served by amending First Defiance’s Articles of Incorporation, as amended (the “Articles”), to eliminate the classification of the Board so that all directors stand for election annually. This declassification would be gradually phased in over a three-year period to accommodate current directors’ terms, eventually culminating in annual elections of the full Board beginning at the 2020 annual meeting of shareholders. The full text of the proposed amendment to the Articles is attached asAnnex A to this proxy statement (the “Amendment”).

Background of the Proposal

Our current classified board structure has been in place since the Articles were initially adopted in 1995. Article XI of the Articles currently provides that, if the Board consists of nine or more members, the Board will be divided into three classes, nearly equal in number as possible, with each class being elected for a three-year term. Under this system, approximately one-third of the directors on the Board stand for election each year.

While the Board believes that this classified structure has promoted stability and continuity in the Company’s leadership and facilitated long-term planning, the Board has recognized a growing sentiment among many investors and corporate governance commentators in favor of annual elections. This trend has grown from the belief that annual elections increase the accountability of directors to their shareholders and afford shareholders more influence over corporate governance policies. In light of these sentiments and corporate governance trends, the Board has determined that the phased-in declassification of the Board over a three-year period is in the best interests of the Company and its shareholders.

Summary of Proposed Amendments

If this proposal is approved by the shareholders, the Amendment would gradually implement this declassification by providing for the election of directors, upon expiration of their existing terms, for one-year terms, beginning with the 2018 annual meeting of shareholders. In addition, any directors appointed to vacancies arising prior to the 2018 annual meeting will serve for a term expiring at the next annual meeting shareholders. The Amendment would not shorten the term of any existing director (including the directors elected at this Annual Meeting). Instead, each director elected prior to the Amendment’s effectiveness would complete such director’s existing term and be eligible thereafter for re-election to a one-year term. Beginning with the 2020 annual meeting of shareholders, the entire Board will be elected annually. In all cases, each director will hold office until his or her successor has been elected and qualified.

Following approval by the shareholders, the Amendment will become effective upon the filing a Certificate of Amendment to the Articles with the Ohio Secretary of State immediately after the Annual Meeting. If the shareholders do not approve this proposal, the Amendment will not be implemented and the current classified Board structure would continue in place.

Your Board Recommends That You Vote FOR

Declassification of the First Defiance Board of Directors

36

Required Vote

Pursuant to the Articles, the affirmative vote of at least 75% of the outstanding shares of First Defiance common stock entitled to vote thereon is required for approval of this proposal. Abstentions and broker non-votes will have the effect of votes “AGAINST’ the proposal.

PROPOSAL 4

 

Ratification of the appointmentAppointment of Crowe Horwath LLP as our independent registered public accounting firmOur Independent Registered Public Accounting Firm for 20142017

 

The Audit Committee has selected Crowe Horwath LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2014.2017. The Board is requesting that our shareholders ratify this selection. If our shareholders do not ratify the selection of Crowe Horwath, the Audit Committee may reconsider its selection. The Audit Committee expects that a representative from Crowe Horwath will be present at the Annual Meeting, will have an opportunity to make a statement if he or she desires, and will be available to respond to appropriate questions from shareholders.

 

Your Board Recommends That You Vote FOR ratification of Crowe Horwath.

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

Crowe Horwath was our independent registered public accounting firm for the fiscal years ended December 31, 20132016 and 2012,2015, and has reported on our consolidated financial statements.

Audit Fees

 

The following table sets forth the aggregate fees that we paid to Crowe Horwath for audit and non-audit services in 20132016 and 2012.2015. The table lists audit fees, audit related fees, tax fees and all other fees.

 

Services Rendered 2013 2012  2016  2015 
Audit Fees $355,000  $350,000  $330,000  $367,500 
Audit-Related Fees  32,000   89,000   123,601   54,000 
Tax Fees  54,425   154,105   69,915   62,278 
Other  2,691   - 
All Other Fees  2,898   2,800 
Total fees paid $444,116  $593,105  $526,414  $486,578 

 

Audit-related fees relate to services for acquisition services, employee benefit plan audits compliance services and services related to accounting consultations relating to our merger and acquisition activity. The increase in audit-related fees was related to work completed on additional procedures in 2013 relating to filing required as partthe audits of the auction of our capital purchase plan investment by the U.S. Treasury.captive insurance company. Tax fees consist of fees related to the preparation of tax returns IRS exam support and consulting services relating to the formation of a subsidiary.company’s prepared tax model and low income housing tax credits. Other fees consist of fees paid to Crowe Horwath for the accounting research manager system.

 

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AUDIT COMMITTEE REPORT

 

The Audit Committee is comprised of five directors, all of whom are considered “independent” under NASDAQ listing standards.

 

The Audit Committee oversees First Defiance’s financial reporting process on behalf of the Board of Directors. Management has the primary responsibility for the financial statements and the reporting process including the systems of internal control. In fulfilling its oversight responsibilities, the Committee reviewed with management the audited financial statements in the Annual Report on Form 10-K, including a discussion of the quality, not just the acceptability, of the accounting principles, the reasonableness of significant judgments, and the clarity of disclosures in the financial statements. The Committee also reviews the effectiveness of First Defiance’s system of internal controls, including a review of the process used by management to evaluate the effectiveness of the system of internal control.

The Committee reviewed with Crowe Horwath its judgment as to the quality, not just the acceptability, of the Company’s accounting principles and such other matters as are required to be discussed under their professional standards. The Committee received the written disclosures and the letter from Crowe Horwath required by applicable requirements of the Public Company Accounting Oversight Board regarding Crowe Horwath’s communications with the Committee concerning independence. In addition, the Committee discussed with Crowe Horwath its independence from management and the Company, including the matters required to be discussed by Statement of Auditing StandardsStandard No. 61,1301, and considered the compatibility of non-audit services with the auditors’ independence. The committee also pre-approved all professional services provided to the Company by the independent registered public accounting firm.

 

The Committee discussed with the Company’s internal auditor and independent registered public accounting firm the overall scope and plans for their respective audits. The Committee meets with the internal auditor and independent registered public accounting firm, with and without management present, to discuss the results of their examinations, their evaluations of the Company’s internal controls, and the overall quality of the Company’s financial reporting. The Committee held sevenfive meetings during 2013.2016.

 

In reliance on the reviews and discussions referred to above, the Committee recommended to the Board of Directors (and the Board has approved) that the audited financial statements be included in the Annual Report on Form 10-K for the year ended December 31, 20132016 for filing with the SEC. The Committee and the Board have also approved the selection of Crowe Horwath LLP as the Company’s independent registered public accounting firm for the year ending December 31, 2014.2017.

 

John Bookmyer, Audit Committee ChairChairman

Stephen L. Boomer

Peter A. Diehl

Jean Hubbard

Samuel S. Strausbaugh

Chales D. Niehaus

 

February 24,201427, 2017

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OTHER MATTERS

 

Each proxy confers discretionary authority on the Board to vote the proxy for the election of any person as a director if the nominee is unable to serve or for good cause will not serve, matters incident to the conduct of the meeting, and upon such other matters as may properly come before the Annual Meeting. Management is not aware of any business to come before the Annual Meeting other than those matters described in this proxy statement. However, if any other matters should properly come before the Annual Meeting, it is intended that the proxies solicited hereby will be voted with respect to those other matters in accordance with the judgment of the persons voting the proxies.

 

WeThe Company will pay the costcosts of this proxy solicitation, of proxies by our Board. In addition to solicitations by mail, our directors, officers and employees may solicit proxies personally or by telephone without additional compensation. We will also payincluding the standard charges and expenses of brokerage houses, voting trustees, banks, associations and other custodians, nominees and fiduciaries who are record holders of Common Stockshares not beneficially owned by them, for forwarding the proxy materials to, and obtaining proxies from, the beneficial owners of our Common Stockshares entitled to vote at the Annual Meeting. In addition to solicitations by mail, our directors, officers and employees may solicit proxies personally or by telephone without additional compensation for such solicitations. We have retained Alliance Advisors, LLC, a proxy soliciting firm, to assist in the solicitation of proxies for the Annual Meeting for an estimated cost of $7,500, including a fee of $2,000 and reimbursement of expenses.

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SHAREHOLDER PROPOSALS

 

Any proposal which a shareholder wishes to have included in the proxy solicitation materials to be used in connection with the next annual meeting of shareholders of First Defiance must be received at the main office of First Defiance no later than November 17, 2014.29, 2017. If such proposal is in compliance with all of the requirements of Rule 14a-8 under the 1934 Act, it will be included in the proxy statement and set forth on the form of proxy issued for the next annual meeting of shareholders. In addition, if a shareholder intends to present a proposal at the 20152018 Annual Meeting of Shareholders of First Defiance without including the proposal in the proxy solicitation materials relating to that meeting, and if the proposal is not received by February 4, 2015,March 10, 2018, then the proxies designated by the Board of Directors of First Defiance for the 20152018 annual meeting may vote proxies in their discretion on any such proposal without mention of such matter in the proxy solicitation materials or on the proxy card for such meeting.

 

ANNUAL REPORTS AND FINANCIAL STATEMENTS

 

Our shareholders as of the Voting Record Date are being provided with a copy of our Annual Report to Shareholders and Form 10-K for the year ended December 31, 20132016 (“Annual Report”). Included in the Annual Report are the consolidated financial statements of First Defiance as of December 31, 20132016 and 2012,2015, and for each of the years in the three-year period ended December 31, 2013,2016, prepared in accordance with generally accepted accounting principles, and the related reports of our independent registered public accounting firm. The Annual Report is not a part of this proxy statement.

 

 BY ORDER OF THE BOARD OF DIRECTORS
  
 Donald P. Hileman, President and
 Chief Executive Officer

March 17, 201422, 2017

Defiance, Ohio

 

32
 

FIRST DEFIANCE FINANCIAL CORP.

ATTN: DON HILEMAN

601 CLINTON STREET

P.O. BOX 248

DEFIANCE, OH 43512

39
VOTE BY INTERNET
Before The Meeting  - Go towww.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time on April 21, 2014.  Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
During The Meeting  -Go towww.virtualshareholdermeeting.com/fdef
You may attend the Meeting via the Internet and vote during the Meeting. Have the information that is printed in the box marked by the arrow available and follow the instructions.
VOTE BY PHONE - 1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time on April 21, 2014. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge,
51 Mercedes Way, Edgewood, NY 11717.

TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
M70985-P47338KEEP THIS PORTION FOR YOUR RECORDS
DETACH AND RETURN THIS PORTION ONLY

  FIRST DEFIANCE FINANCIAL CORP.ForWithholdFor AllTo withhold authority to vote for any individual
The Board of Directors recommends you voteAllAllExceptnominee(s), mark “For All Except” and write the
FOR the following nominees:number(s) of the nominee(s) on the line below.
1.

Election of Directors

Nominees:
01)     Jean A. Hubbard
02)     Barbara A. Mitzel
03)     James L. Rohrs
The Board of Directors  recommends  you vote FOR the following   proposals:For   Against    Abstain
2.To consider and approve a non-binding advisory vote on First Defiance's executive compensation.
3.

To consider and vote on a proposal to ratify the appointment of Crowe Horwath LLP as the independent registered public accounting firm for

First Defiance for the year 2014.

NOTE:The undersigned shareholder(s) authorize(s) the individuals designated in this proxy to vote, in their discretion, to the extent permitted by

applicable law, upon such other matters as may properly come before the meeting or any adjournment thereof.

For address changes and/or comments, please check this box and write them on the back where indicated.
Please indicate if you plan to attend this meeting.
Yes           No                        
Please sign exactly as your name(s) appear(s) hereon.  When signing as attorney,  executor, administrator,  or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name, by authorized officer.
Signature  [PLEASE SIGN WITHIN BOX]DateSignature  (Joint Owners)Date

 

ANNEX A

 

Important Notice RegardingProposed Amendment to the Availability of Proxy Materials for the Annual Meeting:

First Defiance Financial Corp's Notice, Proxy Statement and 2013 Annual Report to Shareholders are available at www.proxyvote.com.Articles of Incorporation

 

M70986-P47338

ARTICLE XI

 

THIS PROXY CARD IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF

FIRST DEFIANCE FINANCIAL CORP. ANNUAL

MEETING OF SHAREHOLDERS April 22, 2014

2:00 p.m. local timeBoard of Directors

 

The undersigned hereby appointsnumber of directors of the Corporation shall be such number, not less than five nor more than 15 (exclusive of directors, if any, to be elected by holders of preferred stock of the Corporation, voting separately as a class), as shall be provided from time to time pursuant to these Articles, provided that no decrease in the number of directors shall have the effect of shortening the term of any incumbent director, and provided further that no action shall be taken to decrease or increase the number of directors from time to time unless at least two-thirds of the directors then in office shall concur in said action. Vacancies in the Board of Directors of First Defiance Corp. (the “Company”) as proxies, each with the powerCorporation and newly created directorships shall be filled by a vote of two-thirds of the directors then in office, whether or not a quorum, and any director so chosen shall hold office for a term expiring at the annual meeting of stockholders and when the director's successor is elected and qualified. Directors shall not be required to appoint his substitute, and hereby authorizes them to represent and vote, as designated on the reverse side, all theown any shares of Common Stockthe Corporation's common stock and need not be residents of the Company held of record by the undersigned on March 3, 2014 at the Annual Meeting of Shareholders to be held virtually atwww.virtualshareholdermeeting.com/fdef, on Tuesday, April 22, 2014, at 2:00 p.m., Eastern Time, and any adjournment thereof.particular state, country or other jurisdiction.

 

This proxy, when properly executed, will be voted inIn the manner directed herein. If no such direction is made, this proxy will be voted in accordance withevent the Board of Directors’ recommendations.

Address Changes/Comments:

(If you noted any Address Changes/Comments above, please mark corresponding box onDirectors consists of nine or more members, the reverse side.)Board of Directors of the Corporation shall be divided into three classes, which shall be designated Class I, Class II and Class III. The members of each class shall be elected for a term of three years and until their successors are elected and qualified. Such classes shall be as nearly equal in number as the then total number of directors constituting the entire Board of Directors shall permit, with the terms of office of all members of one class expiring each year.

 

ContinuedBeginning with the 2018 annual meeting of stockholders and at each annual meeting of stockholders thereafter, the successors to those directors whose terms then expire shall be signedelected to hold office for a term expiring at the next succeeding annual meeting. Directors elected for three-year terms prior the 2018 annual meeting of stockholders shall serve the terms for which they were previously elected. Notwithstanding the foregoing, any director whose term shall expire at any annual meeting shall continue to serve until such time as his successor shall have been duly elected and shall have qualified,unless his position on reverse side the Board of Directors shall have been abolished by action taken to reduce the size of the Board of Directors prior to said meeting.

 

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